Job Description

The HR Trainee will support the Human Resources department in the execution of daily operations related to recruitment, onboarding, employee relations, and administrative tasks. This role is designed for individuals seeking to start their career in HR and gain practical, hands-on experience under the guidance of senior HR staff.

Key Responsibilities

The duties of an HR Trainee often span across several functional areas:

1. Recruitment and Onboarding Support

Assist with job posting:

Draft, post, and manage job advertisements on various platforms, career pages, and social media.

Candidate management:

Screen resumes, conduct initial phone screenings, and coordinate interview schedules.

New hire process:

Prepare new hire paperwork, assist with background checks, and conduct new employee induction/orientation sessions.

Communication:

Maintain communication with candidates throughout the hiring process, providing updates and feedback.

2. HR Administration and Record-Keeping

Database management:

Maintain and update accurate employee records in the Human Resources Information System (HRIS) and personnel files.

Document preparation:

Assist in drafting official HR documents, such as employment contracts, policy memos, and performance review forms.

Filing and organization:

Ensure all HR documentation is properly filed, both digitally and physically, maintaining strict confidentiality.

3. Employee Relations and Support

First point of contact:

Respond to routine employee inquiries regarding HR policies, benefits, vacation, and sick leave.

Policy support:

Assist in communicating and clarifying HR policies and procedures to employees.

Engagement:

Participate in organizing and supporting employee engagement activities, such as company events or training workshops.

4. Compensation and Benefits

Payroll assistance:

Gather and verify necessary data (e.g., working hours, leave) for monthly payroll processing.

Benefits administration:

Help with benefits enrollment documentation and respond to basic benefits-related questions.

5. Projects and Compliance

Policy development:

Assist in researching and drafting updates for HR policies and procedures to ensure legal compliance.

Reporting:

Compile data for HR reports on metrics like recruitment progress, training attendance, or employee turnover.

Training coordination:

Organize the logistics for employee training sessions, including scheduling, material preparation, and tracking attendance.

Required Qualifications

Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. Proven interest in a career in Human Resources (e.g., through coursework, internships, or volunteer work).

Essential Skills and Attributes

Communication:

Excellent verbal and written communication skills.

Interpersonal Skills:

Ability to interact professionally and effectively with employees at all levels.

Confidentiality:

A high degree of discretion and professionalism when handling sensitive information.

Organization:

Strong organizational skills and exceptional attention to detail.

Technology Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using HR software/databases (HRIS).

Proactive Learner:

A strong willingness and motivation to learn and develop new HR skills.
Job Type: Full-time

Pay: ?10,606.84 - ?25,000.00 per month

Benefits:

Health insurance Paid sick time Provident Fund
Work Location: In person