To provide comprehensive HR operational support across the employee lifecycle, enabling smooth execution of day-to-day HR processes including recruitment coordination, onboarding, HRMS updates, training logistics, compliance reporting, employee engagement activities, benefits administration, and documentation. This role ensures timely and accurate execution of transactional HR activities, allowing the HR Business Partner to focus on strategic initiatives that drive business and people growth.
Key Responsibilities
Recruitment & Onboarding
- Coordinate with hiring managers and recruiters to manage interview schedules, documentation, and candidate communication to ensure a great candidate experience.
- Proactively source candidates through job portals, referrals, and recruitment agencies.
- Conduct initial telephonic or in-person interviews as required, screen candidates based on job fit, and maintain an up-to-date recruitment tracker.
- Support offer and contract release, background verification coordination
- Complete joining formalities such as:
o Bank account setup assistance
o IT system request tickets
o WhatsApp and communication group onboarding
o Insurance enrollment for new starters
o Maintaining onboarding tracker
- Conduct induction and gather onboarding feedback
Employee Life Cycle Management:
- Accurately maintain and update employee records in the HRMS
- Track probation reviews and confirmations
- Generate and manage HR letters and documentation
- Support attendance and leave reporting; coordinate monthly reports
- Ensure accurate maintenance of HR trackers (recruitment, benefits, training, compliance, R&R, etc.)
- Maintain accurate and up-to-date employee records, including letters, agreements, personal documents, and other HR-related files, ensuring proper filing and confidentiality.
Engagement, Culture, & Events:
- Plan and execute employee engagement activities (e.g., Fun@Work, festivals, wellness sessions)
- Run the Rewards & Recognition program: send out nomination calls, manage selection process, and communication
Training:
- Coordinate training sessions, maintain attendance/feedback records
- Support survey rollouts and feedback collection
- Plan and work on post survey feedback as needed
Compliance & Reporting:
- Share relevant HR data with compliance partners in a timely manner and in accordance with data privacy principles
- Support audit preparation (HR-related inputs)
HR policies and procedures:
- Help review, update, and circulate HR policies
- Ensure consistent documentation of HR processes
Vendor Coordination & Admin Support:
- Liaise with vendors in the HR scope--recruitment, background checks, insurance, etc.
- Assist with admin tasks such as booking hotels, flights, and team dinners when required
Qualifications
- 2-4 years of relevant HR generalist experience in India
- Strong understanding of core HR operations and compliance basics
- Experience of managing recruitment process, including interviewing skills
- Excellent coordination, communication, and documentation skills
- Self-driven with strong attention to detail and ability to manage multiple priorities
- Proficient in Excel, Google Sheets, and HRMS tools
- Business English (written and spoken)
Person Specification
- Proactive and Self-Motivated: Takes initiative to identify and resolve issues independently without waiting for detailed instructions.
- Detail-Oriented: Maintains high accuracy in documentation, record-keeping, and process tracking.
- Strong Communication Skills: Communicates clearly and professionally with internal teams, vendors, and candidates, both verbally and in writing.
- Confidential and Trustworthy: Handles sensitive employee and company information with discretion and integrity.
- Adaptable and Flexible: Comfortable managing multiple tasks and priorities in a dynamic environment with changing needs.
- Collaborative Team Player: Works well with colleagues across departments, fostering positive relationships and supporting team goals.
- Customer-Centric Mindset: Focused on delivering a smooth and positive experience for employees and candidates.
- Organized and Efficient: Manages time well to meet deadlines and handle transactional tasks reliably.
- Problem Solver: Able to identify challenges in HR processes and propose practical solutions.
- Continuous Learner: Eager to improve skills and stay updated with HR best practices and local employment regulations.
We welcome applications from people of all backgrounds. We foster a diverse and inclusive culture that empowers staff to grow and maximise their skills in an environment free from all forms of inequality.
Our benefits packages vary from country to country dependant but we aim to provide flexible and competitive benefits that support individual financial, physical health and mental wellbeing. Some examples include:
Pension or retirement benefits
Health insurance cover
Paid Annual Leave / PTO
Charity / Volunteering Day
Family friendly policies
Flexible working practices (dependent upon role and location)
Health & Wellbeing initiatives
When you apply for a role with Achilles, we collect and process your personal data as described in out recruitment privacy notice
Beware of fraud agents! do not pay money to get a job
MNCJobsIndia.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.