Job Description

Position:

HR Executive / HR Manager

Department:

Human Resources

Industry:

Events, MICE, Exhibitions, Corporate Tours

Location:

[Add Location]

Reporting To:

Director / HR Head

Role Overview

The HR Executive/Manager will be responsible for end-to-end HR functions including talent acquisition, onboarding, performance management, employee engagement, payroll coordination, compliance, and supporting manpower planning for large-scale events. The role requires someone who understands the fast-paced nature of the events industry, can work under tight timelines, and ensure teams are always staffed, trained, and aligned.

Key Responsibilities

1. Talent Acquisition & Hiring

Manage full-cycle recruitment for event roles: operations, production, creatives, sales, client servicing, hospitality, logistics, on-ground manpower, etc. Source candidates through job portals, LinkedIn, references, colleges, and industry networks. Screen resumes, conduct interviews, and schedule final rounds with department heads. Build a strong database of freelancers, promoters, hosts/hostesses, supervisors, and technical staff. Ensure quick turnaround hiring for urgent event requirements. Develop recruitment strategies to reduce cost-per-hire and improve talent quality.

2. Onboarding & Induction

Prepare offer letters, appointment letters, NDAs, and other HR documents. Conduct structured joining formalities and induction for new hires. Align employees with company culture, policies, and processes.

3. Attendance, Payroll & Compliance

Maintain attendance, leave records, and overtime logs for event staff. Coordinate with accounts team to process monthly payroll. Ensure compliance with labour laws, contracts, vendor documentation, PF/ESIC (if applicable). Manage external vendors for temporary staffing.

4. Performance Management

Assist in setting KRAs for each department (events, production, sales, operations). Track monthly performance and share reports with management. Support yearly appraisals, promotions, and skill assessments.

5. Employee Engagement & Culture

Plan engagement activities, team-building sessions, and employee welfare programs. Resolve grievances and maintain a positive work environment. Improve retention by ensuring employee satisfaction and prompt issue resolution.

6. HR Operations & Admin

Maintain employee files, HRMIS, and documentation. Create and update HR policies, SOPs, HR forms, and process manuals. Support manpower allocation for events, exhibitions, and international groups. Coordinate travel, stay, and logistics for staff during events (if required).

Skills & Competencies

Strong communication and people skills. Ability to multitask under pressure and meet tight event deadlines. Knowledge of HR laws, compliance, and HR best practices. Experience in hiring large numbers of event staff. Proficiency in MS Office, Google Workspace, HRMS tools. Problem-solving, negotiation, and conflict management abilities.

Educational & Experience Requirements

Bachelor's/Master's degree in HR, Business Administration, or related fields. 2-6 years of HR experience (preferably in Events, MICE, Hospitality, or Media). Experience in mass hiring, coordination, and on-ground event HR is a plus.

Key Performance Indicators (KPIs)

Time-to-hire Employee retention rate Employee satisfaction score Recruitment cost management Compliance accuracy Training and onboarding effectiveness
Job Type: Full-time

Pay: ?15,167.05 - ?45,000.00 per month

Work Location: In person