Job Description

Job Title:

HR Executive

Reporting to

: HR Manager

Reported By

: Office Assistant, Housekeeping Executive, IT Executive

Objective Summary:

The

HR Executive

is responsible for implementing and managing human resource functions that support organizational growth and employee well-being. Their primary objective is to streamline HR processes, enhance employee engagement, ensure compliance with labour laws, and contribute to a productive work environment. By overseeing recruitment, training, performance management, and HR administration, the HR Executive helps align the workforce with business goals, fostering a culture of efficiency, motivation, and professional development.

Principle duties

1. Recruitment & Onboarding

Job Posting & Sourcing:

Post job openings on various platforms and source potential candidates.

Screening & Interviewing:

Conduct initial screening, schedule interviews, and assist in candidate selection.

Offer & Documentation:

Issue offer letters, contracts, and manage new hire documentation.

Onboarding & Orientation:

Facilitate smooth onboarding, including orientation sessions and introductions.

2. Employee Relations & Engagement

Handling Employee Grievances:

Address workplace concerns and ensure fair resolution of employee issues.

Fostering Workplace Culture:

Promote a positive work environment through engagement activities and initiatives.

Conflict Resolution:

Mediate disputes between employees or between employees and management.

Employee Feedback & Satisfaction:

Conduct surveys and feedback sessions to improve employee satisfaction.

3. Performance Management & Appraisal

Setting Performance Standards:

Assist in defining KPIs and performance evaluation criteria.

Conducting Performance Reviews:

Coordinate periodic performance appraisals and feedback sessions.

Career Development Planning:

Work with employees and managers on career growth plans.

Performance Improvement Programs:

Identify and implement plans for underperforming employees.

4. Payroll & Benefits Administration

Attendance & Leave Management:

Track attendance, leaves, and overtime records.

Payroll Processing:

Assist in salary processing, tax deductions, and compliance with labor laws.

Employee Benefits Management:

Administer health insurance, provident fund, and other employee benefits.

Compensation Review Support:

Assist in structuring competitive salary packages.

5. Training & Development

Identifying Training Needs:

Analyse employee skill gaps and suggest necessary training programs.

Organizing Training Sessions:

Schedule and coordinate internal and external training sessions.

Tracking Training Effectiveness:

Evaluate the impact of training programs on employee performance.

6. HR Compliance & Policy Implementation

Ensuring Legal Compliance:

Adhere to labor laws, company policies, and industry regulations.

Maintaining Employee Records:

Keep accurate and updated HR databases, contracts, and documentation.

Developing & Updating Policies:

Assist in drafting and implementing HR policies and procedures.

7. HR Administration & Reporting

Managing HR Databases:

Maintain employee records in HRMS or other digital systems.

HR Reports & Analytics:

Prepare reports on HR metrics, attrition rates, and workforce trends.

Supporting Management Decisions:

Provide HR insights for business and management decisions.

8. Workplace Safety & Compliance

Ensuring Workplace Safety:

Implement safety policies and handle compliance with health and safety regulations.

Handling Disciplinary Actions:

Implement disciplinary procedures in case of violations or misconduct.

9. Exit Management

Resignation Handling:

Process resignations, conduct exit interviews, and finalize clearance formalities.

Employee Offboarding:

Ensure a smooth transition for departing employees and knowledge transfer.

Documentation:

An

HR Executive

is responsible for maintaining and managing various HR-related documents to ensure smooth HR operations, compliance, and record-keeping. Below are the key documentation tasks they handle:

1. 1. Employee Records & Database Management

Employee personal details (ID proof, address, contact information)

Employment contracts and appointment letters

Offer letters and joining documents

Probation confirmation letters

Resignation letters and exit interview records

2. Recruitment & Onboarding Documents

Job descriptions and job postings

Candidate resumes and applications

Interview assessment sheets and feedback forms

Offer letters and salary negotiation records

Onboarding checklists and induction reports

3. Attendance & Leave Management

Employee attendance records

Leave application forms and approvals

Overtime and work-from-home records

Shift schedules and rosters

4. Payroll & Compensation Documents

Salary slips and payroll reports

Tax deduction (TDS), Provident Fund (PF), and Employee State Insurance (ESI) records

Employee benefits and insurance documents

Bonus and incentive records

5. Employee Relations & Performance Management

Performance appraisal reports and feedback forms

Promotion and increment letters

Disciplinary action reports and warning letters

Employee grievance records and resolution reports

6. Training & Development Documents

Training needs assessment reports

Training schedules and attendance records

Employee development plans

Training feedback and evaluation reports

7. HR Policies & Compliance Documents

Employee handbook and HR policies

Workplace safety and compliance records

Labor law compliance reports

Sexual harassment policy and Internal Complaints Committee (ICC) records

8. Exit Management & Final Settlements

Employee resignation letters and exit interview forms

Full & final settlement documents

Relieving letters and experience certificates

Asset handover and clearance forms

v The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities may be added from time to time depending on organizational requirements

Requirements

Education

: MBA with Specialization in HR/ Any Degree

Age

: 25-30

Gender

: Male / Female

Experience

: Above 2 years

Other Requirements

Time Management

Active Listening Skill

Analytical Skill

Employee Training & Development

Presentation Skills

Interpersonal Skills

Recruitment & Selection of Employees

Grievance Handling

Reasoning Skills

Must be familiar with specific laws and regulations governing Human Resources.

Ability to work with managers to assess complex issues pragmatically.

Ability to define problems, establish facts, analyze situations and make decisions.

Excellent written and verbal English and local language skills.

Ability to interact with and lead employees at various levels.

Strong understanding of confidentiality as it relates to Human Resources.

Proficiency in MS Office, including Word, Excel, and Outlook.

Excellent organizational and multitasking abilities.

A team player with leadership skills.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Provident Fund
Experience:

HR: 2 years (Required)
Language:

English (Preferred)
Work Location: In person