Job Description

Job Title: HR Executive - Compliance
Location: Bangalore (Chamarajpet)
Department: Human Resources
Reports To: HR Head
Position Type: Full-Time
Job Summary:
We are seeking a highly organized and detail-oriented HR Executive - Compliance to join our team in the Facility Management Services sector. The ideal candidate will be responsible for ensuring compliance with labor laws, industry regulations, and company policies while overseeing the day-to-day HR operations within the organization. This position requires a solid understanding of HR practices and relevant labor laws, with a focus on compliance in a facility management context.
Key Responsibilities:

• Compliance Management: Ensure adherence to labor laws, statutory requirements, and internal policies across all sites within the organization. Regularly audit and monitor compliance with local, state, and central regulations related to employee management.
• Employee Documentation: Maintain accurate employee records, including contracts, attendance, payroll, performance reviews, and other personnel-related documents. Ensure that all documentation is compliant with relevant labor regulations.
• Statutory Compliance: Oversee and ensure timely submission of statutory returns such as Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Gratuity, and other applicable government-related filings for employees in the facility management sector.
• Audit and Reporting: Assist in internal and external audits related to HR practices, including but not limited to compliance, payroll, and benefits. Prepare reports on employee compliance, attendance, and compensation as required by management and external bodies. Visiting Labor Department as and when any notices arise and addressing them accordingly for the closure.
• Employee Policies and Procedures: Draft, implement, and communicate HR policies related to compliance, ensuring that they align with legal requirements and are understood by all employees. Ensure that policies are regularly updated as per changes in labor laws.
• Training and Awareness: Conduct regular inductions/training sessions for employees and managers on compliance-related matters, such as labor law updates, health and safety regulations, and company policies. Encourage awareness of compliance and ethical standards.
• Handling Grievances and Disputes: Assist in addressing and resolving employee grievances or issues related to compliance matters, ensuring a fair and consistent approach to conflict resolution.
• Insurance Desk: Passing all queries related to insurance to Insurance Brokers and taking up follow-up until it gets closed and maintaining the data required for insurance renewals.
• Health and Safety Compliance: Ensure compliance with safety regulations within the facility management operations, conducting regular checks and ensuring proper health and safety procedures are followed.
• Leave and Benefits Management: Oversee the management of employee leave policies (sick leave, annual leave, etc.) ensuring that statutory guidelines are met. Ensure that employees receive appropriate benefits in accordance with company policies and government regulations.

Skills and Qualifications:

• Education: A Bachelor's degree in Human Resources, Business Administration, or related fields. Additional certifications in HR compliance or labor laws are a plus.
• Experience: 2-5+ years of experience in HR, with a strong focus on compliance in the Facility Management or related services industry. Experience handling HR compliance for a large workforce is preferred with a minimum of 3000+ Workforce.
• Knowledge of Labor Laws: Strong knowledge of labor laws and statutory requirements in India (or relevant jurisdiction), including PF, ESI, PT, minimum wage regulations, etc.
• Attention to Detail: Must be highly organized and detail-oriented with the ability to handle multiple tasks and ensure compliance in a fast-paced environment.
• Problem Solving and Conflict Resolution: Excellent interpersonal and communication skills with the ability to address and resolve employee issues or concerns effectively.
• Technological Proficiency: Familiarity with HR management software (e.g., HRMS) and MS Office applications (Excel, Word, PowerPoint) to manage documentation and reporting.
• Time Management: Ability to prioritize and manage time effectively, ensuring compliance deadlines and other responsibilities are met.

Preferred Qualifications:

• Experience working in a Facility Management Services company.
• Knowledge of HR automation tools and systems to improve compliance processes.
• Good understanding of employee welfare and health and safety regulations specific to the industry.

Compensation and Benefits:

• Competitive salary based on experience.
• Health insurance and other employee benefits.
• Opportunities for professional development and growth within the organization.

If you meet the above qualifications and are excited to contribute to our team, we encourage you to apply for the HR Executive - Compliance position and can send your resume or reach us on
Email ID: Devaraj.br@apollopowersystems.com
Mobile No: 6366545200