Hr Executive & Administration Coordinator

Year    KA, IN, India

Job Description

About the Position:



Looking for self-motivated, focused, passionate

HR Executive & Administration Coordinator

to be based out of

Bengaluru

location. The incumbent will have the primary responsibility of HR Recruitments, Onboarding, service provider relationships and supporting the Team Leader in ongoing HR & Admn activities. This will include direct responsibility of providing high level of administrative support to employees and management in the workplace and to select client organisations.

About the Responsibilities -

HR Executive & Administration Coordinator



Independently manage

end-to-end recruitment processes

(technical and non-technical) for multiple clients, including

sourcing, screening, scheduling, coordinating interviews

, and

onboarding

. Maintain and regularly update

employee records

, including signed offer letters, ID proofs, and employment documents, in both

physical and digital formats

. Oversee and ensure

monthly statutory compliance

for Octagona India and its clients, including

Provident Fund (PF)

,

Employees' State Insurance (ESI)

, and other applicable labor law requirements. Coordinate with internal teams and clients to

support HR documentation

, grievance resolution, and employee engagement initiatives.

Administration



Draft and manage official correspondence, including

invitation letters for foreign visitors

, communications with

banks and external agencies

, and ensure timely dispatch and record-keeping. Handle

domestic and international travel arrangements

, including

flight, hotel, and cab bookings

for staff, clients, and visiting associates. Support colleagues and client employees with

visa-related documentation

such as support letters, bank statements, and income tax returns (ITRs). Maintain and periodically update a

comprehensive contact directory

of vendors, service providers (cleaning, IT support, real estate agents, travel agencies), and key relationship managers. Oversee

vendor management

- identify and evaluate new vendors,

negotiate terms

, ensure timely delivery of services, and coordinate payment processing.
Job Type: Full-time

Pay: ₹350,000.00 - ?550,000.00 per year

Schedule:

Day shift
Work Location: In person

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Job Detail

  • Job Id
    JD3802775
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    KA, IN, India
  • Education
    Not mentioned
  • Experience
    Year