Job Description

Client & Agency Service:

HR Administration & Documentation

? Maintain employee files and HR documentation in PeopleDoc.

? Process badge requests and coordinate office access details.

? Support exit processing, including uploading exit notes to Culture Amp.

? Draft and issue promotion letters.

? Create and maintain Employee Relations (ER) folders and pod-specific private site records.

Reporting & Tracking

? Generate and distribute anniversary and birthday reports.

? Prepare ad hoc reports and provide Reach system data as requested.

? Maintain pod-specific tracking files (new hires, exits, ER logs, leave grids, headcount, etc.).

? Support quarterly OOTO audits, identifying misbilled/negative time entries, and liaising with

Finance to process corrections.

? Provide monthly headcount reporting and other agency-specific reports as required.

Onboarding & Employee Experience

? Coordinate and support personalized onboarding activities for assigned pods.

? Schedule and facilitate agency-specific employee touchpoints (new hire meet & greets, stay

interviews, exit meetings).

? Draft and distribute new hire announcements (HS-specific, via Canva).

? Monitor and follow up on incomplete tasks in Culture Amp (e.g., new hire conversations, goals,

performance reviews).

Meeting & Event Support

? Take detailed notes during HRBP meetings (biweekly and monthly).

HR Coordinator - Offshore

Omnicom Global Solutions, Hyderabad, India

Omnicom Global Soltuions India is seeking HR Coordinator to provide administrative and operational support to a

pod of HR Business Partners (HRBPs) who oversee multiple agencies within our network (Harrison/Star, Wildtype,

Propeller, TBWA/WorldHealth, DDBHealth). This role is critical in ensuring seamless HR processes, accurate

documentation, and timely coordination of employee lifecycle activities.

The HR Coordinator will handle day-to-day HR administration, reporting, and systems support while ensuring

compliance with organizational standards and deadlines.

Abo About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate

communications company. Omnicom's branded networks and numerous specialty firms provide advertising,

strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public

relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar

products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data &

Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project

Management.

We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our

clients' pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of

this journey.

Let us build this, together!

______________


Confidential - Not for Public Consumption or

Distribution


? Send agency-specific weekly/ monthly communications (e.g., Weekly Wrap emails, updated

leave grids).

Systems & Query Support

? Provide first-level troubleshooting for HR systems (ADP, Reach) and escalate as needed.

? Respond to employee benefits queries before routing to the Benefits team or bSwift.

? Act as payroll liaison for the pod.

? Pull and organize Culture Amp reviews and ratings as required.

Agency-Specific Support

? Support leadership teams with weekly and monthly reporting tailored to each agency (WT, HS,

etc.).

? Coordinate stay interviews, exits, and new hire touchpoints for specific pods.


Required Skills and Abilities:


? Bachelor's degree in Human Resources, Business Administration, or related field.

? 3+ years of HR coordination/administration experience (preferably in a shared services or

offshore environment).

? Strong organizational skills with excellent attention to detail and accuracy.

? Proficiency in HRIS platforms (ADP, Reach, Culture Amp, PeopleDoc, or similar).

? Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

? Client-ready communication skills, both written and verbal.

? Proficiency with MS Office Suite (Excel, Word, PowerPoint) and tools such as Canva (preferred).

? High level of integrity and ability to handle sensitive/confidential information

What We Offer

? Opportunity to support a global HR team across multiple agencies.

? Exposure to HR systems, reporting, and a wide range of employee lifecycle processes.

? Collaborative and inclusive work culture with professional growth opportunities.