Job Description

Job Title:

Associate - HR

Location:

Ahmedabad (with occasional travel to other office locations)

Department:

HR & Admin

Job time :

3pm to 12 am (Cab drop Faciality) WFH Only

About the Role

We are seeking a dynamic and detail-oriented

HR Associate (Event Coordinator)

to lead the planning and execution of internal and external events across our 22 offices, serving a workforce of approximately 2,000 employees. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with cross-functional teams, and has a passion for creating memorable experiences.

Key Responsibilities

Event Planning & Execution

Plan, coordinate, and execute a variety of corporate events including: Annual Day Celebrations Festival Events (e.g., Diwali, Holi, Ganesh Chaturthi) Employee Engagement Activities CSR Initiatives Townhalls and Leadership Meets Collaborate with regional teams to ensure consistent event experiences across all office locations. Develop event concepts, themes, and timelines aligned with company culture and goals. Coordinate logistics including venue booking, travel, accommodation, and on-site arrangements.

Vendor Management

Identify, evaluate, and onboard reliable vendors for event-related services such as catering, decor, audio-visuals, printing, and logistics. Negotiate pricing to ensure cost-effective solutions without compromising quality. Maintain a vendor database and evaluate performance post-events for future reference. Ensure timely delivery of services and manage vendor payments in coordination with the finance team. Handle vendor escalations and resolve issues promptly to ensure smooth event execution.

Budgeting & Reporting

Prepare and manage event budgets, ensuring adherence to financial guidelines. Track expenses and provide post-event financial reports and ROI analysis. Maintain documentation of all event-related activities, contracts, and feedback.

Communication & Branding

Coordinate with the marketing and design teams for event branding, internal communication, and promotional materials. Ensure brand consistency across all event touchpoints.

Qualifications

Bachelor's degree in Event Management, HR, Mass Communication, Hospitality, or related field. 2-4 years of experience in corporate event planning or employee engagement roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in MS Office and event management tools/platforms.

Preferred Skills

Experience managing multi-location events. Creative mindset with attention to detail. Ability to work under pressure and meet tight deadlines.
Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?45,000.00 per month

Benefits:

Health insurance Paid sick time Paid time off Provident Fund
Work Location: In person