Job Description

Job Title:

HR Assistant

Department:

Human Resources

Location:

Mumbai (Vile Parle)

Reports To:

HR Manager / Senior HR

Job Purpose:

The HR Assistant will support the HR department in day-to-day administrative, recruitment, and employee relations functions. This role ensures smooth execution of HR processes including documentation, onboarding, attendance, payroll assistance, training coordination, and employee engagement initiatives.

Key Responsibilities:

Recruitment & Onboarding

Assist in posting job openings on portals and coordinating with recruitment consultants. Screen resumes, schedule interviews, and follow up with candidates. Support in completing joining formalities: document collection, ID creation, biometric registration, NDA signing, and induction coordination. Maintain candidate databases and update records.

Employee Records & Documentation

Maintain employee files (soft and hard copy) including personal documents, contracts, and HR forms. Update employee database, HRIS, and attendance records. Prepare and issue standard letters (offer, confirmation, warning, relieving, etc.).

Attendance & Payroll Support

Track daily attendance, leaves, and overtime in coordination with the Admin/HR team. Assist payroll team by providing accurate attendance and leave reports. Support in distribution of salary slips and resolving employee payroll queries.

Training & Development Support

Coordinate with trainers for scheduling training programs. Track training attendance and maintain feedback reports. Assist in preparing training materials and certificates.

Employee Engagement & Communication

Assist in planning birthday/anniversary celebrations, team-building activities, and company events. Circulate HR notices, memos, and internal communication. Address basic employee queries or escalate to Senior HR.

Compliance & HR Operations

Support HR in statutory compliance-related documentation. Ensure adherence to company policies, procedures, and code of conduct. Coordinate with vendors for HR-related services.

Key Skills & Competencies:

Good communication skills (written and verbal). Strong organizational and multitasking abilities. Knowledge of MS Office (Excel, Word, PowerPoint). Basic understanding of HR processes (recruitment, payroll, compliance). Confidentiality, accuracy, and attention to detail.

Qualification & Experience:

Bachelor's degree in Human Resources / Business Administration / Commerce. 0-2 years of experience in HR or admin-related roles (freshers with strong communication & HR knowledge can apply). Experience in jewellery, retail, or manufacturing industry is a plus.
Job Types: Full-time, Permanent, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

Leave encashment Provident Fund
Work Location: In person