The HR Assistant (Recruitment Support) plays a key role in assisting the recruitment team with end-to-end hiring activities. This role focuses on sourcing, screening, interview coordination, candidate communication, documentation, and onboarding support to ensure smooth and timely closures of positions.
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Key Responsibilities
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1. Job Posting & Sourcing
Draft and post job openings on job portals, social media, and internal platforms.
Source resumes through portals, referrals, and databases.
Maintain and update a talent pool for recurring roles.
2. Resume Screening & Shortlisting
Review applications based on job requirements.
Conduct basic telephonic screening to assess availability, interest, and fit.
Share shortlisted profiles with hiring managers or recruiters.
3. Interview Coordination
Schedule interviews (online/offline) with candidates and interview panels.
Send meeting links, reminders, and interview instructions.
Coordinate assessments or tests if required.
Ensure smooth logistics for walk-in/interview events.
4. Candidate Communication
Respond to candidate queries professionally.
Share timely updates on application status and next steps.
Follow up with candidates for documents, availability, and feedback.
Maintain a positive candidate experience throughout the process.
5. Documentation & Recruitment Tracking
Maintain recruitment trackers for all open positions.
Update status of candidates (screened, interviewed, selected, rejected).
Collect required documents from selected candidates.
Assist in preparing offer letters and selection documents.
6. Onboarding Support
Coordinate joining dates and pre-joining formalities.
Hand over candidate details to HR/Onboarding team.
Track offer acceptance and follow-up until successful joining.
7. Coordination with Hiring Managers
Understand basic job requirements and priorities.
Share profiles and collect interview feedback.
* Follow up on interview evaluations and closure decisions.
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