Job Description

Job Scope - The HR & Admin Associate is responsible for supporting both HR operations and administrative functions across all locations. The role ensures smooth employee lifecycle management, accurate HR documentation, statutory compliance coordination, uniform and asset administration, and effective support for office operations. This position serves as the first point of contact for employees and vendors, ensuring timely communication, process accuracy, and adherence to HR & admin policies.

JOB RESPONSIBILITIES

1. Recruitment & Onboarding

Manage sourcing, screening, interview coordination, and candidate follow-up. Handle complete onboarding process including documentation, HRMS creation, and induction support. Maintain recruitment and joining trackers.

2. Attendance, Leave & Payroll Coordination

Monitor employee attendance, shifts, overtime, and leave records. Ensure timely updates in HRMS and share accurate payroll inputs monthly. Support employees on attendance/leave queries.

3. HR Documentation & Records Management

Maintain employee personnel files and ensure all documents are regularly updated. Prepare HR letters: offer, appointment, confirmation, warning, and experience letters. Support internal/external audits and keep files compliance ready.

4. HR Compliance & Location Coordination

Coordinate statutory compliance documents (PF, ESIC, licenses, audits). Collate and maintain compliance files for all locations. Liaise with consultants and local teams for timely submissions.

5. Employee Grievance Handling

Act as the first point of contact for employee concerns. Resolve queries related to attendance, salary, uniform, HR policies, etc. Maintain grievance logs and ensure timely closure.

6. Employee Engagement

Assist in planning and executing engagement activities, events, and celebrations. Manage participation, communication, and feedback collection.

7. Uniform & Asset Management

Collect measurement details, manage inventory, procurement, and distribution of uniforms. Maintain location-wise stock and ensure timely issuance. Track assets/uniforms during employee exits.

8. Office Administration & Vendor Coordination

Coordinate admin services including housekeeping, facility management, and stationery supplies. Handle vendor coordination: quotation collection, PO processing, and invoice follow-up. Support travel desk and courier-related activities when required.

9. Exit Formalities

Coordinate clearance forms, return of assets/uniforms, exit interviews, and final documentation.
Share resignation and F&F inputs with payroll.

JOB REQUIREMENTS

Required Skills and Qualifications:

Graduate in HR, Administration, or related field.

1-3 years of experience in HR & Admin preferred.

Strong communication and interpersonal skills.

Proficiency in MS Office and HRMS tools.

Knowledge of statutory compliance and HR documentation.

Key Competencies

Attention to detail

Time management & multitasking

Problem-solving ability

Confidentiality & integrity

Coordination & stakeholder management

A team player with the ability to work cross-functionally and collaborate with different departments.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person