The HR & Admin Executive will oversee various human resources and administrative tasks, ensuring smooth operations and effective employee support. This role includes managing recruitment processes, maintaining employee records, handling administrative tasks, and supporting a positive workplace environment.
Key Responsibilities:
A) HR Operations:
1. Manage recruitment activities, including job postings, resume screening, interview scheduling, and conducting preliminary interviews.
2. Administer employee onboarding and offboarding processes, ensuring smooth transitions.
3. Maintain accurate employee records and HR documentation in compliance with legal requirements.
4. Assist with payroll processing, benefits administration, and leave management.
B) Employee Engagement and Relations:
1) Organize employee engagement activities such as team-building events, wellness programs, and training sessions.
2) Address employee inquiries and provide guidance on HR policies and procedures.
3) Facilitate the performance review process, ensuring timely feedback and performance documentation.
C) Administrative Support:
1. Handle day-to-day office administration, including managing office supplies, vendor coordination, and facility maintenance.
2. Coordinate schedules, meetings, and travel arrangements for management and staff.
3. Ensure smooth functioning of the office environment and address facility-related issues as needed.
D) Compliance and Reporting:
1) Ensure adherence to labor laws and company policies in all HR operations.
2) Prepare and present HR and administrative reports, such as attendance, recruitment, and expense reports, for management review.
3) Implement and maintain health and safety protocols to ensure a safe work environment.
Required Skills:
1. Bachelor's degree in Human Resources, Business Administration, or a related field.
2. Minimum of 2 years of experience in HR and administration roles.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.
4. Strong organizational skills with attention to detail.
5. Excellent written and verbal communication skills.
6. Knowledge of labor laws and compliance.
Preferred Skills:
1) Certification in HR (e.g., SHRM-CP, PHR) is an advantage.
2) Familiarity with payroll and benefits administration.
3) Experience in organizing employee engagement activities.
4) Qualifications in office management or secretarial training.
Key Competencies:
1. Time Management - Effective prioritization to meet HR and administrative deadlines.
2. Problem Solving - Ability to address challenges in employee relations and office management.
3. Interpersonal Skills - Strong communication and relationship-building with all levels of the organization.
4. Adaptability - Flexibility to handle varied HR and administrative tasks in a dynamic environment.
5. Attention to Detail - Accuracy in managing records, documents, and reports.
6. Confidentiality - High level of discretion when handling sensitive information.