Job Description

Position Type: Full-time

Location: Undri, Pune

Reports To: Management / HODs

Role Overview

We are looking for an organized Administrator to manage our HR operations and office administration. You will be responsible for ensuring seamless employee onboarding on our system and maintaining day-to-day office finance and compliance.

Key Responsibilities

1. HR Operations & System Onboarding (Priority)

System Registration:

Act as the HR for the

RazorpayX Payroll

portal. You must manually register every new joiner in the system, ensuring accurate entry of: Personal details (PAN, Aadhar, Bank Accounts). Salary structure (CTC breakdown). Shift and leave policy mapping.

Onboarding Coordination:

Invite new employees to the self-service portal to complete their profiles. Coordinate with the IT/Admin team to generate Employee IDs 1 and ensure workstation/email setup is ready before Day 1. Maintain the

Employee Handbook

and ensure digital acceptance by new staff2.

Agency Coordination (Recruitment):

Serve as the single point of contact for the external

Recruitment Agency

. Share approved s (JDs) with the agency and track candidate pipelines. Schedule interviews between shortlisted candidates and internal HODs.

2. Payroll & Compliance Administration

Payroll Processing:

Execute the monthly payroll

on RazorpayX.

Insurance Management:

Track employee insurance policy expiry dates and coordinate timely renewals.

3. Financial Administration

Expense Reports:

Collect physical/digital receipts and bills from staff to prepare the

Monthly Expense Report

for management approval.

Petty Cash:

Maintain a daily log of petty cash transactions and reconcile the balance at the end of every month

Payment Memos:

Create formal payment memos for vendor invoices and ensure necessary approvals are in place beforereleasing any payments

4. General Administration & Procurement

Travel Management:

Review and process

Travel Requests

before booking tickets or accommodation for official trips.

Procurement:

Ensure a

Purchase Request (PR) Form

is approved before ordering any office assets or supplies.

Subscriptions:

Maintain a tracker for recurring subscriptions (e.g., Adobe Creative Cloud, domain names) and process renewals on time.

Events:

Maintain the Employee Birthday List and organize small office celebrations14.

Requirements

Experience:

1+ years in HR Admin or Office Management.

Technical Skills:

Experience with

Payroll Software

(RazorpayX, Keka, or similar) is highly preferred. Proficiency in Excel (for expense reports and trackers).

Soft Skills:

Strong communication skills to coordinate effectively between the external HR agency and internal HODs.
Job Types: Full-time, Permanent, Fresher

Pay: ₹11,033.65 - ₹30,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Internet reimbursement Paid sick time Provident Fund
Work Location: In person

Expected Start Date: 12/01/2026