Job Description

Job Title:

HR & Administration Executive

Experience:

3-5 years of relevant experience (HR + Admin combined role)

Qualification:

MBA HR OR Graduate with relevant HR & Admin experience

Location:

Wadki, Pune

Reporting To:

Director / COO / Head - Operations

Job Purpose

The HR & Administration Executive will be responsible for managing end-to-end human resources functions and office administration to ensure smooth people operations, statutory compliance, and efficient workplace management aligned with organizational goals.

Key Responsibilities

A. Human Resources (Core HR)

1. Recruitment & Onboarding

Coordinate end-to-end recruitment: sourcing, screening, interviews, and offer letters Conduct onboarding and induction for new employees Maintain employee records and documentation (digital & physical)

2. Employee Lifecycle Management

Handle confirmations, increments, promotions, transfers, and exits Conduct exit interviews and manage full & final settlements Maintain updated HR MIS and employee database

3. Payroll & Attendance

Coordinate monthly payroll inputs with accounts/outsourced payroll agency Manage attendance, leave records, overtime, and shift rosters Ensure accurate salary processing and statutory deductions

4. HR Policies & Compliance

Implement and monitor HR policies, SOPs, and code of conduct Ensure compliance with applicable labor laws:
o PF, ESIC, Gratuity

o Shops & Establishment Act / Factory Act

o Contract Labour Act (if applicable)

5. Employee Engagement & Discipline

Support performance appraisal processes Address employee grievances and workplace issues Promote a positive, ethical, and disciplined work culture

B. Administration & Office Management

1. Office Administration

Oversee office infrastructure, housekeeping, security, and utilities Manage office supplies, stationery, and vendor coordination Ensure smooth functioning of office operations

2. Vendor & Facility Management

Liaise with vendors for:
o Housekeeping

o Security

o Pantry

o AMC and facility services

Monitor service quality and cost control

3. Travel & Logistics Support

Coordinate employee travel, accommodation, and local conveyance Support logistics for meetings, training, and site visits

4. Asset & Inventory Management

Maintain records of company assets (laptops, mobiles, tools, furniture) Track issuance, return, and condition of assets

Key Skills & Competencies

Strong knowledge of HR processes and Indian labor laws Excellent communication and interpersonal skills High level of integrity and confidentiality Strong coordination and follow-up skills Proficient in MS Office (Excel, Word, PowerPoint) Ability to multitask in a fast-growing organization

Preferred Background

Experience in engineering, manufacturing, EPC, infrastructure, or industrial organizations Exposure to factory + corporate office HR is an advantage Experience handling blue-collar and white-collar workforce

Educational Qualification

MBA / PGDM in Human Resources / Personnel Management OR Graduate with relevant HR & Admin experience
Key Performance Indicators (KPIs)

Recruitment cycle time & quality of hires Payroll accuracy & statutory compliance Employee retention & engagement Admin cost optimization Timely closure of HR & admin tasks
Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?40,000.00 per month

Experience:

HR & Admin: 3 years (Required)
Work Location: In person