Wowfactory is a collaborative architectural design studio based in Anna Nagar, Chennai, focused on creating meaningful, sustainable, and contemporary spaces. We're currently looking for a detail-oriented and well-spoken fresher to support our administrative, HR, and basic accounts operations, ensuring the smooth daily functioning of our studio.
Role Overview
This role primarily focuses on office administration, with additional responsibilities in basic HR coordination and accounting support (including billing and GST-related documentation). It's ideal for candidates with a background in HR Management, Economics, or Business Administration and strong communication skills in English.
Key Responsibilities
1. Office Administration (Primary):
Maintain studio supplies, stationery, and pantry inventory.
Coordinate with service vendors (printing, courier, housekeeping, AMC vendors).
Ensure upkeep of office premises and monitor utilities and maintenance schedules.
Handle internal filing systems (physical and digital) for documentation and invoices.
Track day-to-day operational expenses and maintain petty cash register.
2. Basic HR Support (Secondary):
Maintain staff attendance, leave records, and monthly HR MIS.
Support new employee onboarding--workspace setup, ID/document collection.
Assist with internal communication, policy updates, and employee engagement activities.
3. Basic Accounting & GST Support (Essential):
Assist in preparing client bills and tracking invoice status.
Maintain organized records of purchase bills, payment receipts, and GST filing data.
Support external accountant or CA with monthly GST documentation and TDS records.
Coordinate with vendors for invoice collection, reconciliation, and payment updates.
4. Project Coordination (As Needed):
Support architects in preparing drawing dispatches or tracking courier submissions.
Follow up on vendor material delivery (print shops, material suppliers).
Assist with documentation logs and submission registers when required.
Required Qualifications
Bachelor's degree in HR Management, Economics, Business Administration, or related fields.
Strong fluency in spoken and written English (mandatory).
Basic understanding of billing, invoicing, and GST processes.
Proficiency in MS Office (especially Excel, Word) and email communication.
Good organizational and follow-up skills.
Ability to multitask in a dynamic studio environment.
Work Details
Location:
Wowfactory Studio, Anna Nagar, Chennai
Reporting To:
Studio Administrator / Principal Architect
Job Types: Full-time, Fresher
Pay: ₹180,000.00 - ₹240,000.00 per year
Schedule:
Day shift
Morning shift
Language:
Hindi (Preferred)
English (Required)
Work Location: In person