Job Description

Designation:

HR & Administration Specialist

Experience:

2 Years

Location:

Hennur, Bengaluru

Job Type:

Full-time, Work from Office

About Simpencil:

Simpencil specializes in Virtual and Mixed Reality (VR & MR) technology for the Defence, Manufacturing, Healthcare, Retail and Insurance sectors. We help our clients train, demonstrate, assess, and deploy their products and services using immersive, cutting-edge technology.
At Simpencil, we aim to simplify advanced technology, making it effective and transformative in how industries engage with their products and services.

:

We are looking for a dynamic and detail-oriented HR and Administration Specialist to join our team. This role demands a strong understanding of core HR functions along with a hands-on approach to managing day-to-day administrative operations. The ideal candidate is a self-starter with excellent organizational and people management skills who thrives in a fast-paced, collaborative environment.

Key Responsibilities:

Human Resources Responsibilities:

Recruitment & Onboarding:
- Manage end-to-end recruitment cycle including sourcing, screening, interviewing, and hiring.
- Facilitate seamless onboarding for new employees.

Employee Lifecycle Management:
- Maintain and update employee records and personal files.
- Handle exit formalities and documentation.
- Maintain and update employee database and personal files.

Podcast Guest Management:
- Maintain studio inventory and podcast guest coordination.

Studio Inventory Management:
- Inventory tracking extended to podcast studio setup.

Payroll & Compliance:
- Support monthly payroll processing in coordination with the finance team.

Medical Insurance:
- Manage additions and deletions in employee medical insurance policies.
- Liaise with insurance providers and ensure timely enrollment and claim support.

Attendance & Leave Management:
- Track employee attendance and leaves accurately.
- Resolve leave-related queries and discrepancies.

Internal Communication:
- Generate and circulate the company's monthly newsletters to keep employees informed and engaged.

Administration Responsibilities:

Office Management:

Oversee day-to-day office operations and ensure a smooth working environment.

Vendor Management:

Identify, negotiate, and maintain relationships with office vendors and service providers.

Housekeeping Supervision:

Ensure cleanliness and maintenance of office premises through effective housekeeping management.

Asset Management:

Maintain records of office assets and handle their allocation, tracking, and upkeep.

Expense & Bills Management:

Track and manage office expenses. Ensure timely documentation and submission of bills for audit purposes.

Key Skills & Qualifications:

Bachelor's degree in HR, Business Administration, or related field. 2 years of experience in a similar HR/Admin role. Strong knowledge of HR practices. Proficiency in MS Office. Excellent communication and interpersonal skills.
Job Type: Full-time

Benefits:

Health insurance
Schedule:

Day shift
Work Location: In person