Job Description

Job Title:

HR & Admin Executive

Department:

Human Resources & Administration

Reports To:

Operations Manager & Senior HR

Location:

Kottayam

Employment Type:

Full-time

Job Objective:

To support the smooth functioning of the branch by managing HR operations, basic accounts, and general office administration, ensuring a professional and efficient work environment aligned with the organization's standards.

Key Responsibilities

A. Human Resources

Assist in recruitment activities -- posting jobs, screening resumes, scheduling interviews. Manage onboarding formalities and maintain employee personal files. Record attendance, leave, and monthly HR reports. (Pagar) Support employee engagement activities and staff communication. Ensure compliance with company HR policies and maintain confidentiality of records. Assist in PMS evaluation and review Prepare HR SOP Prepare for new positions

B. Office Administration

Oversee daily branch operations, office cleanliness, and maintenance. Manage front office desk -- handle incoming calls, emails, and student/visitor queries. Maintain inventory of office supplies, stationery, and refreshments. Coordinate vendor payments and service requests. Support organizing in-house events, meetings, and student seminars. Prepare and submit weekly admin updates to the branch or operations head.

C. Accounts Support

Maintain petty cash records and daily expense vouchers. Support in vendor invoice verification and submission to accounts. Track payment follow-ups, reimbursements, and bill settlements. Assist in preparing monthly expense reports and branch budgets. Prepare Tally and payments of clients

Qualifications & Requirements

Bachelor's degree in HR, Commerce, or Business Administration MBA in HR & Finance (Preferred) 1-3 years of experience in HR and office administration (education or service sector preferred). Proficiency in MS Office (Word, Excel, Outlook) followed by typing skills - Required Good communication and coordination skills Language fluency in English and Malayalam (Must) Additional Language awareness (Hindi, Tamil) - Advantage Organized, reliable, and able to multitask efficiently.

Key Competencies

Strong interpersonal and problem-solving skills Time management and attention to detail Ethical and confidential handling of employee data Proactive attitude and team coordination Professional presentation and behavior

Performance Indicators (KPIs)

Timely completion of HR and admin reports Accuracy in attendance, petty cash, and HR data Employee satisfaction and smooth onboarding Office maintenance and vendor management efficiency
Job Type: Full-time

Pay: ?18,000.00 - ?22,000.00 per month

Education:

Master's (Required)
Experience:

HR sourcing and Recruitment: 2 years (Required) Payroll management: 1 year (Preferred) Interviewing: 1 year (Preferred)
Work Location: In person