Job Description

Role Purpose

To manage end-to-end

HR operations and administrative activities in a healthcare environment

, ensuring smooth clinical and non-clinical manpower management, statutory compliance, staff engagement, and uninterrupted hospital operations.

Key ResponsibilitiesA. Human Resources - Healthcare Focus1. Clinical & Non-Clinical Recruitment

Coordinate recruitment for

doctors, nurses, embryologists, counsellors, technicians, front desk, OT staff, and support staff

Schedule interviews, background checks, and credential verification Maintain recruitment tracker and manpower requisition records Coordinate joining formalities for centre-level and corporate hires

2. Healthcare Onboarding & Credentialing

Manage onboarding process for

clinical staff

, including: Educational and medical council registrations (MCI / NMC / State Council / Nursing Council) Experience certificates and credential files Coordinate induction on

clinical protocols, NABH guidelines, infection control, and patient safety

Ensure staff sign confidentiality, ethics, and patient data protection policies

3. Attendance, Shifts & Payroll Support

Maintain attendance and

shift rosters for hospital staff

Track night shifts, on-call duties, leaves, and compensatory offs Coordinate payroll inputs for: Shift allowances OT allowances Doctor payouts / professional fees Incentives and variable pay Coordinate PF, ESIC, professional tax, and statutory deductions

4. Statutory Compliance & HR Governance

Ensure compliance with: Labour laws (Shops & Establishments, PF, ESIC) Clinical establishment regulations Bio-medical waste and hospital manpower documentation Support internal and external audits (NABH, ISO, state health authorities) Maintain employee medical fitness records and vaccination status

5. Employee Relations & Grievance Handling

Act as point of contact for staff grievances (clinical & non-clinical) Support conflict resolution in high-pressure healthcare environments Assist in disciplinary processes as per HR policies

B. Healthcare Administration & Facility Management1. Hospital / Centre Administration

Coordinate day-to-day hospital administration Manage vendors for: Housekeeping Security Laundry Biomedical waste Pest control Maintain service contracts, licenses, and renewals

2. Asset & Inventory Administration

Maintain asset register for: Medical equipment (non-technical admin tracking) Staff uniforms, ID cards, lockers Coordinate asset allocation and recovery during joining and exit

3. Staff Welfare & Engagement

Manage duty meals, uniforms, transport, and accommodation (if applicable) Support staff engagement activities and training programs Coordinate annual health check-ups and vaccinations

C. HR Operations, MIS & Reporting

Maintain HR dashboards: Headcount (clinical vs non-clinical) Attrition Leave & absenteeism Manpower cost Prepare monthly HR MIS for centre head / corporate HR Maintain HRMS / Excel trackers accurately

Exit & Separation Management

Manage resignation and exit formalities Coordinate handover, asset clearance, and final settlement Issue relieving, experience letters, and statutory exit documents

Skills & Competencies

Strong understanding of

hospital HR operations

Familiarity with

clinical manpower requirements and shift systems

Knowledge of NABH / healthcare compliance (preferred) High confidentiality, empathy, and conflict-handling skills Proficiency in MS Excel, HRMS, payroll coordination tools

Qualifications & Experience

Graduate / MBA in HR (preferred)

1-3 years

experience in hospital / healthcare HR & Admin Experience in

IVF centre, hospital, diagnostic lab, or clinic

preferred Exposure to audits and statutory healthcare compliance is an advantage
Job Types: Full-time, Part-time, Internship
Contract length: 11 months

Pay: ₹11,308.44 - ₹34,291.38 per month

Expected hours: No less than 5 per week

Benefits:

Flexible schedule Provident Fund
Work Location: In person