Job Description

Job Title:

Hostel Manager

Employment Type:

Full Time

Position:

Sr Level

Location:

Coimbatore

Industry:

Hospitality Management

Qualification:

Any UG / PG Degree

Experience:

10+ Yrs

Job Summary:

The College Hostel Manager is responsible for the efficient and effective management of hostel facilities, ensuring a safe, secure, and homely environment for students. The role involves planning, supervising, and coordinating all hostel-related activities, including student welfare, discipline, safety, maintenance, and administration, while fostering a supportive residential community.

Key Responsibilities:

Manage day-to-day hostel operations including admissions, room allotment, and student occupancy records.

Maintain accurate documentation of hostel residents, staff details, and inventory of hostel assets.

Develop and enforce hostel policies, rules, and regulations in line with college standards.

Ensure smooth check-in/check-out process for students.

Ensure the safety, comfort, and well-being of all hostel residents.

Counsel students on hostel-related concerns, addressing grievances and resolving conflicts.

Enforce discipline among students while promoting respect, cooperation, and harmony.

Organize orientation programs for new residents and periodic student welfare meetings.

Supervise security personnel and ensure round-the-clock safety of residents and property.

Implement fire safety measures, first-aid facilities, and emergency preparedness drills.

Handle crises such as medical emergencies, conflicts, or accidents promptly and effectively.

Oversee housekeeping staff to maintain cleanliness and hygiene in hostel premises.

Conduct regular inspections of rooms, common areas, bathrooms, and utilities.

Coordinate with the maintenance team for timely repair of electrical, plumbing, and infrastructure issues.

Ensure availability of water supply, power backup, and waste management systems.

Prepare and manage hostel budgets, including allocation for maintenance, staff, and supplies.

Monitor and control expenses, ensuring cost-effective hostel operations.

Maintain records of hostel fees, fines, and deposits in coordination with the accounts department.

Supervise wardens, caretakers, housekeeping, security, and kitchen staff.

Assign duties, monitor performance, and provide training to hostel staff.

Ensure staff adherence to work schedules, discipline, and hostel standards.

Act as a bridge between hostel residents and college management.

Prepare and submit periodic reports on hostel occupancy, expenses, maintenance, and student issues.

Maintain transparent communication with parents/guardians regarding student welfare when required.

Organize recreational, cultural, and awareness programs for hostel students.

Encourage participation in extracurricular activities and foster a positive hostel culture.

Promote values of responsibility, teamwork, and mutual respect among hostel residents.

Graduate/Postgraduate in Management, Administration, Social Work, or Hospitality.

Strong leadership, decision-making, and people-management skills.

Good communication skills in English and local language.

Ability to handle student counseling, conflict resolution, and emergency situations.

Familiarity with safety standards, hostel regulations, and IT-based record systems.

Flexible, approachable, and student-focused with high levels of integrity.

Desired Candidate Qualification

Strong leadership and people management skills Discipline and conflict resolution abilities (especially when managing students) Knowledge of safety, hygiene, and health standards Good communication skills (English + regional language) Ability to manage budgeting, food arrangements, housekeeping, and maintenance Familiarity with statutory compliance related to hostels (fire safety, labour laws, etc.) Minimum 3-5 years of experience in hostel administration / facility management / hospitality industry. Prior experience in handling students, staff, or large residential facilities is highly desirable.
student issues.

Maintain transparent communication with parents/guardians regarding student welfare when required.

Organize recreational, cultural, and awareness programs for hostel students.

Encourage participation in extracurricular activities and foster a positive hostel culture.

Promote values of responsibility, teamwork, and mutual respect among hostel residents.

Graduate/Postgraduate in Management, Administration, Social Work, or Hospitality.

Strong leadership, decision-making, and people-management skills.

Good communication skills in English and local language.

Ability to handle student counseling, conflict resolution, and emergency situations.

Familiarity with safety standards, hostel regulations, and IT-based record systems.

Flexible, approachable, and student-focused with high levels of integrity.

Job Type: Full-time

Pay: ₹400,000.00 - ₹600,000.00 per year

Work Location: In person