Supporting the Medical Superintendent and academic leadership by managing secretarial, administrative, and educational functions. This position ensures smooth coordination of postgraduate medical programs (DNB), maintains confidential records, and facilitates operational and academic activities for Resident Doctors.
Key Responsibilities
Administrative Support
Perform secretarial duties including correspondence, filing, and maintaining organized records.
Manage office communications: answer calls, take messages, schedule appointments, and book meeting rooms.
Ensure confidentiality of all office matters and sensitive documentation.
Resident Doctor Coordination
Maintain personal files and records of Resident Doctors.
Assist in preparing monthly duty rosters, tracking attendance, managing leave records, and processing stipends.
Academic Program Management
Assist in organizing academic activities, inductions, and lecture series for the DNB students.
Handle documentation for DNB students from on-boarding to course completion.
Assist in accreditation processes and compliance documentation for academic programs.
Committee & Meeting Organization
Coordinate meetings such as Hospital Infection Control and Mortality Committee.
Prepare agendas, book venues, and manage follow-up documentation.
Other Duties
Perform any additional tasks as assigned by hospital management.
Education and Experience
Science Graduate
Minimum 3 years of experience in a hospital or healthcare setting, preferably in an administrative or academic coordination role.
Prior experience working with Resident Doctors, DNB programs, or medical education departments is highly desirable.
Knowledge
Understanding of DNB academic structures, accreditation requirements, and regulatory guidelines.
Familiarity with hospital administration protocols, including infection control and mortality committee procedures.
Knowledge of HR practices related to attendance, leave management, and stipend processing.
Awareness of medical terminology, postgraduate training systems, and hospital governance.
Skills
Excellent written and verbal communication skills
Strong organizational and multitasking abilities
Proficient in drafting official correspondence and managing records
Time management and problem-solving skills
Proficiency in office software (MS Office, email systems, data entry platforms)
Attitude
Professional, courteous, and service-oriented
Proactive and self-motivated approach to tasks
High level of integrity and confidentiality
Willingness to take initiative and adapt to changing priorities
Collaborative mindset with respect for hierarchy and teamwork
Commitment to accuracy and attention to detail
Join our dynamic team and contribute to the community
If you meet the above qualifications and are interested in this opportunity, please submit your resume at hr@holyfamilyhospital.in/deputyhr@holyfamilyhospital.in/hrdirector@holyfamilyhospital.in
02262670344/02262670337
Job Type: Full-time
Pay: ₹25,000.00 - ₹30,000.00 per month
Ability to commute/relocate:
Mumbai, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Work Location: In person
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