Position: Head of Department (HOD) - Procurement & Vendor Payments
Industry: EPCC / Infrastructure / Construction
Experience: 12 to 15 Years (Construction / Infrastructure Projects)
Location: As per project / HO requirement
Role Overview:
The
HOD - Procurement & Vendor Payments
will be responsible for leading end-to-end procurement operations and vendor payment management for large EPCC infrastructure projects. The role requires strong expertise in government contracting (Indian Railways & State departments), commercial compliance, vendor coordination, and financial discipline, while also supporting expansion into private sector projects.
Key Responsibilities:
Procurement & Contract Management
Lead and manage
strategic procurement planning
for EPCC projects across Railways, State Government, and private sector clients.
Develop and implement
procurement policies, procedures, and controls
aligned with company and statutory requirements.
Handle
tender-based procurement
, rate analysis, BOQs, and contract finalization.
Negotiate commercial terms, prices, delivery schedules, and payment milestones with vendors and subcontractors.
Finalize and administer
purchase orders, work orders, and subcontracts
.
Ensure compliance with
Railway standards, government procurement norms, and contract conditions
.
Vendor Development & Management
Identify, evaluate, empanel, and develop
vendors, subcontractors, and service providers
.
Maintain strong long-term relationships with key vendors and resolve commercial disputes.
Monitor vendor performance in terms of quality, delivery, cost, and compliance.
Support sourcing strategies for
private sector expansion
with competitive and innovative vendors.
Vendor Payments & Commercial Control
Head the
vendor billing and payment department
, ensuring timely and accurate payments.
Verify vendor invoices with respect to contracts, GRNs, MBs, RA bills, and certifications.
Coordinate with
project, accounts, and finance teams
to ensure smooth payment cycles.
Ensure compliance with
GST, TDS, retention money, advances, BGs, and statutory deductions
.
Track outstanding payables, advances, and aging reports.
Resolve vendor payment issues and discrepancies professionally.
Coordination & Leadership
Work closely with
Project, Planning, Contracts, Finance, and Stores
departments.
Lead, mentor, and develop procurement and payment teams across projects.
Establish systems for
cost control, value engineering, and budget adherence
.
Prepare MIS reports, procurement status, vendor performance reviews, and cash flow inputs for management.
Compliance & Risk Management
Ensure adherence to
contractual, legal, audit, and internal control requirements
.
Support internal and external audits related to procurement and vendor payments.
Mitigate commercial and procurement risks through proper documentation and controls.
Key Skills & Competencies:
Strong expertise in
EPCC procurement, construction contracts, and government projects
In-depth knowledge of
Indian Railways and State Government procurement processes
Excellent
negotiation, commercial, and vendor management skills
Sound understanding of
GST, TDS, billing, and statutory compliance
Leadership, decision-making, and problem-solving abilities
Proficiency in
ERP systems, MS Excel, and procurement MIS
Strong communication and stakeholder management skills