Job Description

Administration & facility mgmt. of bank\'s properties: Handling complete Facilities & infrastructure set up.Plan yearly budgets for daytoday operations & activities. Analyze & track Actual Exp Vs Budgets.Prepare & analyze reports to keep a check on cost & ensure sufficient stocks & resources available at all times.Streamline employee transport. Ensure maximum cab utilization & on time arrival & departure,Zero breakdown.Allocate & Monitor car parking space in the facilities. Establishing a good network with external agencies for providing the employees with the requisites at a minimum amount of time. Manage & maintain all Lease agreements of bank\'s facilities/office spaces/staff residences provided by the bank & ensuring timely renewals of the same.Manage Housekeeping & admin staff for ensuring proper upkeep of the office.Handling purchase of stationary, office equipment & looking after their maintenance. Scrutinizing & ensuring timely payment of all office administration bills.Plan & Manage Seat Allocation & Capacity Planning.Ensuring timely maintenance of all electrical & mechanical equipment like Air conditioning systems, Generator sets,UPS,CCTV etc.Prepare & evaluate Standard operating procedures & safety instructions for handling equipment & machinery,Prepare & evaluate back up plan in case of failures & emergencies Plan Yearly budgets for maintenance & procurements of consumables & accessories.Implement design changes wherever necessary, Plan replacements & refurbishments of equipment. Manage insurances of bank\'s properties, assets & other liabilities insurances.Drive continuous improvements initiatives with the bank with the target to reduce the carbon footprint.Physical Security, Procurement of Non-IT Capital Assets: Ensure Security of premises, data & employees. Provide emergency support as a vital member of the Business Continuity Plan, Fire Marshal, & First Aid teams, ensuring a secure & safe workplace. Organizing fire safety drills & evacuations. Ensure adequate signage & safety instructions at all necessary & required locations.Raising Capex,work orders & contracts, negotiating with vendors.Ensuring procurement policies are adhered to, & vendors are managed to provide effective & efficient service.Monitor & ensure timely signing of Annual Maintenance contracts.Travel Management & Employee Services:Managing Travel-desk for visiting/relocating employees. Ensure hygienic Cafeteria for employees.Liaising with Local regulatory authorities: Ensuring statutory compliance at all levels involving liaison with external agencies, Govt. authorities & offices etc.Administrative Policy & Procedure compliance:Ensuring that Administrative policies are in line with overall Group guidelines & are current & updated at all times.Ensuring that all employees adhere to the Admin policy & procedure.Management of SLA & contracts: Ensure management of SLAs & contracts.Expense & Accounts Payable Management

Position location

Geographical area

Asia, India

City

MUMBAI

Candidate criteria

Minimal education level

Postgraduate degree - MA/MSc/PhD/Doctorate or equivalent

Academic qualification / Speciality

Graduate/ Postgraduate

Level of minimal experience

11 years and more

Experience

more than 15 years of experience

Required skills

Administration & facility management of bank\'s properties

Physical Security, Procurement of Non-IT Capital Assets

. Travel Management & Employee Services

. Liaising with Local regulatory authorities

. Administrative Policy & Procedure compliance

. Management of SLA & contracts

Expense & Accounts Payables management: Keeping expenses at optimum level in line with budget, constantly looking for opportunities to optimize costs. Ensuring that all vendors are paid on time & accounting entries are passed accurately & in time. Ensuring appropriate TDS is deducted against vendor payments & deposited within the due date. Verifying correctness of the GST accounting against the vendor payments. Responsible for accruals, prepaid & fixed asset accounting. Coordinate with Finance Team & Auditors on expense accounting, TDS & GST related matters.

Technical skills required

Administration & facility management of bank\'s properties

Physical Security, Procurement of Non-IT Capital Assets

. Travel Management & Employee Services

. Liaising with Local regulatory authorities

. Administrative Policy & Procedure compliance

. Management of SLA & contracts

Expense & Accounts Payables management: Keeping expenses at optimum level in line with budget, constantly looking for opportunities to optimize costs. Ensuring that all vendors are paid on time & accounting entries are passed accurately & in time. Ensuring appropriate TDS is deducted against vendor payments & deposited within the due date. Verifying correctness of the GST accounting against the vendor payments. Responsible for accruals, prepaid & fixed asset accounting. Coordinate with Finance Team & Auditors on expense accounting, TDS & GST related matters.

Languages

English

Cr\xc3\xa9dit Agricole CIB