Job Description

Arcadis is the leading global Design & Consultancy firm for natural and built assets. Applying our deep market sector insights and collective design, consultancy, engineering, project and management services we work in partnership with our clients to deliver exceptional and sustainable outcomes throughout the lifecycle of their natural and built assets. We are 27,000 people active in over 70 countries that generate more than \xe2\x82\xac3.4 billion in revenues. We support UN-Habitat with knowledge and expertise to improve the quality of life in rapidly growing cities around the world.

We are now recruiting talented individuals to fill our current vacancy for Admin Support Assistant to work on our projects in Navi Mumbai.

To be considered for a role we are seeking candidates with the following credentials:

Key Accountabilities

Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files.

Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions.

Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards.

Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc.

Expense reporting as per company policy and tracking the progress.

Utilize SharePoint sites to manage and organize documents and information.

Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion.

Ordering business cards and company merchandise.

Raise purchase orders and manage the approval process.

Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others.

Liaise with and build strong working relationships with colleagues across the wider business.

Provide feedback and recommendations for improvement of processes and systems.

Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies.

Complete any other assigned tasks as directed.

Support other departments and team members, as and when required.

Dimensions of the job:

• Prioritizes own workload
• Work undertaken to meet required timelines
• Handles more complex problems and issues

• Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat
• Excellent business English both written and oral
• Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway, would be an added advantage
• Ability to handle multiple confidential/private information
• In depth experience working in an administrative support role
• Professional and proactive approach
• Team player

• Graduation degree

• Client focus \xe2\x80\x93 differentiating through tailored skills and depth of client understanding
• Excellence \xe2\x80\x93 striving for excellence, recognizing that excellence is defined by our clients
• Trust \xe2\x80\x93 building and retaining relationships of trust with our clients, colleagues and business partners
• Teamwork \xe2\x80\x93 working together as a team for the Group, not just the individual
• Responsibility \xe2\x80\x93 taking responsibility for our performance and our safety
• People - we create the environment for people to realize their potential

Arcadis