Job Description

1. Administrative & Facility Management

Oversee daily administrative operations at corporate and site levels. Manage infrastructure, utilities, housekeeping, maintenance, and security across all offices and projects. Develop and implement administrative SOPs, internal controls, and governance policies.

2. Project Site Coordination

Coordinate with project managers and site teams for logistics, manpower deployment, and administrative support. Supervise smooth functioning of site offices, labour camps, and welfare amenities. Maintain coordination with local authorities and government departments for project permissions, approvals, and statutory requirements.

3. Legal, Compliance & Registry

Possess sound knowledge of

legal compliance

,

statutory permissions

,

registry procedures

, and

land documentation

related to real estate projects. Coordinate with legal, liaison, and project teams for approvals, documentation, and agreement registration. Maintain and update all licenses, NOCs, RERA documentation, and compliance registers. Ensure timely renewals and adherence to applicable municipal and state laws.

4. Team Leadership & Reporting

Supervise and guide administrative teams at head office and project sites. Ensure

daily reporting

of site activities, attendance, logistics, and key operational updates from all admin teams. Review daily/weekly reports and present consolidated summaries to management. Mentor, train, and evaluate the performance of administrative personnel.

5. Vendor & Contract Management

Identify, negotiate, and manage vendors for facilities, logistics, security, and administrative services. Oversee preparation, review, and renewal of contracts ensuring legal and commercial compliance. Evaluate vendor performance and maintain updated vendor databases.

6. HR & Organizational Support

Coordinate with HR for employee discipline, attendance tracking, and grievance management. Support employee welfare, internal communication, and event coordination. Assist with recruitment logistics, on boarding, and office space management.

7. Budgeting & MIS

Prepare annual administrative budgets and monitor expenditure. Implement cost-control initiatives without compromising quality and efficiency. Generate and analyze MIS reports for management on administrative performance and costs.

Qualifications & Experience:

Graduate/Postgraduate in Business Administration, Management, or related field. 10-15 years of experience in

administration or operations

, preferably within the

real estate, construction, or infrastructure sector.

Strong understanding of

legal compliance, land registry, government permissions, and RERA documentation.

Proven experience in vendor management, team leadership, and multi-site operations. Proficiency in MS Office, ERP systems, and reporting tools.

Key Competencies:

Legal & Statutory Compliance Awareness Land & Registry Documentation Knowledge Team Leadership & Daily Reporting Project Site Administration Vendor & Contract Management Budgeting & Cost Control Coordination with Government & Regulatory Bodies Strong Communication & Organisational Skills
Job Types: Full-time, Permanent

Pay: Up to ₹80,000.00 per month

Benefits:

Commuter assistance Health insurance Leave encashment Life insurance Paid sick time
Work Location: In person