Job Description

Job Title: GeM Tender Executive

Job Type:

Full-Time ( In Location)

Job Summary

We are looking for a

GEM-IREPS Executive

to manage end-to-end government e-procurement activities on

GeM (Government e-Marketplace)

and

IREPS (Indian Railways E-Procurement System)

. The role involves

tender searching, bid submission, compliance documentation, coordination with internal teams

, and post-bid follow-ups to ensure timely participation and successful order execution.

Key Responsibilities1) Tender / Bid Management (GeM & IREPS)

Search and shortlist relevant tenders/bids on

GeM, IREPS

(and other govt portals if required). Study tender documents, eligibility and technical/commercial requirements. Prepare bid strategy in consultation with management (pricing inputs, make/brand compliance, timelines).

Online bid submission

(technical + commercial), including all required uploads and declarations. Handle

clarifications, corrigendum tracking, extensions

, and bid re-submissions if needed.
2) Documentation & Compliance

Prepare and maintain documents such as: Company registrations, GST, PAN, MSME/Udyam, NSIC (if any) OEM authorization / dealership certificates Catalog/technical datasheets, drawings, compliance sheets Past performance documents, completion certificates EMD/Bid Security, Bank Guarantees (where applicable) Ensure all documents are correct, updated, signed, stamped, and uploaded properly.
3) Coordination & Communication

Coordinate with

Sales, Accounts, Stores, Dispatch, Vendors/OEMs

for: Quotations, technical specs, make approvals, delivery commitments Certifications, test reports, inspection requirements (if any) Communicate with tendering authorities for queries and updates (as permitted).
4) Order Processing & Post-Bid Activities

Track bid results, L1/L2 status, RA (Reverse Auction) participation (if applicable). After order award: Assist in PO acceptance, documentation, and delivery schedule planning. Support invoice preparation requirements, e-way bills, and portal compliance. Coordinate for inspections, installation, commissioning, or service needs if applicable.
5) Reporting & Record Keeping

Maintain a bid tracker: tender name/ID, dates, status, EMD, RA, results. Daily/weekly reporting to management on opportunities and bid status. Maintain digital filing system for audits and repeated tender participation.
Required Skills & Competencies

Hands-on knowledge of

GeM portal

operations (bid participation, catalog/product listing basics, order compliance). Familiarity with

IREPS tendering process

and e-procurement workflows. Strong understanding of tender terms:

technical specs, compliance, eligibility, EMD, BG, delivery terms, payment terms

. Good Excel skills for trackers and pricing sheets. Good communication, follow-up skills, and attention to detail. Ability to work under deadlines and manage multiple bids simultaneously.
Qualifications

Graduate (any stream).

1-4 years

experience in govt tendering / e-procurement preferred.
Tools / Portals (Preferred)

GeM, IREPS, CPPP, E-Procurement portals (state/PSU) - optional MS Excel, Word, Email, PDF tools
Compensation

Salary:

[As per experience ]

KPIs (Performance Indicators)

Number of relevant tenders identified and submitted Bid success rate / order conversion Compliance accuracy (zero rejection due to documentation errors) Timely submission and effective RA participation Post-order execution support and closure timelines
Job Type: Full-time

Benefits:

Cell phone reimbursement
Work Location: In person