Job Description

Key Responsibilities

1. GEM Portal & Tender Management

Register and manage company profile on GEMand additional client portals. Search, track, and participate in relevanttenders. Prepare and upload bid documents accurately, ensuring all compliance and eligibility criteria are met. Maintain records of submitted bids, bid status, and communication with relevant parties Track orders received and coordinate timely execution.

2. Payment & Documentation Tracking

Maintain a schedule of pending and completed payments from clients Follow up for payment release, invoice status, and submission of required documents. Keep a well-maintained file (digital and physical) for invoices, challans, POs, and correspondence. Coordinate with accounts for invoice submission, GST entries, and reconciliations.

3. Logistics & Dispatch Coordination

Plan dispatch schedules and ensure materials are packed and shipped as per order requirements. Coordinate with transporters for timely pickup, delivery, and documentation (LR, E-way bills, etc.). Track goods in transit and update concerned departments or clients. Maintain a record of freight bills, delivery confirmations, and transporter payments.

4. Vendor & Purchase Coordination

Obtain quotations from suppliers for raw materials, packaging, and spares. Handle price negotiations to ensure cost-effective procurement without compromising quality or timelines Prepare purchase orders and track incoming materials and deliveries. Coordinate with store and production for stock requirements and consumption. Verify vendor bills for quantity, rate, and tax accuracy before submission to accounts.

5. Reporting & Accountability

Prepare regular reports -- including purchase summaries, payment status, tender pipeline, and dispatch records. Maintain high accuracy in data entry, filing, and documentation. Report deviations or delays proactively to management.

Required Skills & Competencies

Strong attention to accuracy and follow-through. Working knowledge of GEM portal, MS Excel, and Tally/ERP systems. Good communication skills for regular vendor and client interactions and negotiations. Understanding of GST, invoicing, and commercial documentation. Ability to handle multiple responsibilities with ownership and discipline.

Qualifications

Education:

Graduate (Commerce / Business Administration preferred).

Experience:

Minimum 2-5 years in purchase, logistics, or tender management roles -- preferably in a

manufacturing or trading company

.

Language:

English and Hindi.
Job Types: Full-time, Permanent

Pay: ₹17,158.37 - ₹50,000.00 per month

Application Question(s):

What is your current montly salary? What is your expected montly salary?
Work Location: In person