Job Description

Overall responsible for all Front office job and other administrative and HR related work assigned to her. Also responsible for Marketing Dept. communication and follow up with Oyster.

Designation : Front-office associate Reporting To : Manager HR & Admn. Job Location - Tamil Nadu, Rameswaram Experience : 1 - 3 Years : Overall responsible for all Front office job and other administrative and HR related work assigned to her. Also responsible for Marketing Dept. communication and follow up with Oyster. KRA : Front Office Front Office Administration. To attend Telephone calls (Incoming & outgoing) Maintaining Inward & Outward registers. Co-ordination with internal as well as external customers / clients. General Administration : General Housekeeping facility management. Issuing stationary materials to employees General co-ordination & correspondence HR : Employee Attendance record reporting for the same to HR. To assist HR dept. regarding Job Posing and Resume Search . Co-ordination with all Placement Agencies regarding man power requirement. To arrange interview schedule in co-ordination with concerned HOD and Placement Agency. To maintain records of all resumes received and other required data base. Marketing : Co-ordination with Oyster and Mktg. Dept. related to clients bookings, payments, and follow up for the same. KPI : Front Office Administration : To welcome all the visitors with smile and proper greetings and with warm welcome and guide them properly as per their requirements. Telephone Operations: Responsible for EPABX operations. Ensure the immediate response while handling incoming and outgoing calls. To maintain all call records through EPABX software. To maintain the records of all Telephone Nos. as well as Ext. Nos. given to employees. To maintain inward and outward registers : To maintain courier inward and outward register and courier sleeps for bill verification and processing. To maintain vehicle log book with all maint. work details for records. To maintain movement register, attendance register. Co-ordination with internal as well as external customers / clients : To co-ordinate with all the internal as well as external customers regarding their telephone messages and any other issues. General Housekeeping facility management. - To ensure proper housekeeping arrangements and other facilities on day to day basis and co-ordination with the agencies for the same. To ensure video conferencing arrangement as an when required. Issuing stationary materials to employees : Ensure timely supply of all the stationary requirements of all the employees and maintain necessary stock for the same and co-ordinate with Pur. Dept. for stationary requirements. To maintain stationary issue records department wise. General co-ordination & correspondence - General co-ordination to all concern related to up keep and cleanliness of office and other facilities, bill verification & processing to the A/c\'s dept. for the same. Employee Attendance record reporting for the same to HR. - To maintain kormangala office employees attendance record through software and monthly reports to HR for the same. To assist HR dept. regarding Job Posting and Resume Search .- To assist HR dept. for job posting on Times Jobs and resume search and to maintain a data base as per the manpower requirement and to update HR on day to day basis. Co-ordination with all Placement Agencies regarding man power requirement. - Co-ordination with all placement agencies regarding man power requirements and update the same to HR. and after receipt of short listed resumes details communication to the placement agencies for the interview schedule. To arrange interview schedule in co-ordination with concerned HOD and Placement Agency - To handle the interview arrangement and communication with internal respective HOD\'s as well as placement agencies for the same. To maintain records of all resumes received and other required data base : To maintain all the resume data base as per position details. Co-ordination with Oyster and Mktg. Dept. related to clients bookings, payments, and follow up for the same. : To ensure proper co-ordination with Marketing Agency and Marketing dept. related to client bookings, payment follow up and other telecommunication. Contact Information : Cell No: 7338878478 Note : Food and accommodation provided

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