Job Description

Qualification :

Graduate in any discipline (Preferable)

Experience :

Prior experience in Personal Assistant/Personal Secretary/Office Administration

Valued Experience :

1. Assisting with Administrative Tasks: Assisting in administration, accounts, stores, or scientific departments.


2. Noting, drafting, letter correspondence, statements, maintenance of file/registers, review of file notes and to ensure all file notes are put to date.


3. Assisting in organizing Online meetings, and filing the minutes of the meetings after approval.


4. Supporting coordination and communication for projects related queires and requests.


5. Handling printing, scanning, posting, and AV recording.


6. Answering and Directing Phone Calls.


7. Scheduling Appointments and Maintaining Calendars: Booking and managing appointments, meetings, and conference rooms, and keeping organized schedules for the Dean Research Office staff or executives.


8. Data Entry and Record Keeping: Performing administrative tasks such as entering data, updating records, maintaining filing systems (both physical and digital), and preparing basic reports.


9. Managing Inquiries and Providing Information: Responding to general inquiries in person, over the phone, or via email, and providing accurate information about the organization, its services, or products.


10. Handling Mail and Deliveries: Receiving, sorting, and distributing incoming mail and packages, as well as preparing outgoing mail and coordinating courier services.


11. Working experience in MS Office (Good experience in Excel).

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Deadline until - Aug 7th 2025, 10am.