The Front Office Executive will be the first point of contact at the factory premises, responsible for handling front-desk operations, coordinating communication between departments, managing visitor protocols, and supporting basic administrative tasks. The ideal candidate should have a professional demeanor, strong communication skills, and the ability to multitask in a dynamic industrial environment.
Key Responsibilities:
Greet and direct visitors, vendors, and clients in a professional and courteous manner.
Maintain a register/logbook for all incoming and outgoing visitors, including staff movement tracking if required.
Answer and route incoming phone calls, emails, and messages to appropriate departments or personnel.
Coordinate with security and housekeeping for visitor access and front-office cleanliness.
Handle courier dispatch and receipt; maintain records for all incoming/outgoing parcels.
Maintain office supplies and place orders as required for front office/stationery.
Support HR and Admin departments in managing daily attendance logs, ID card issuance, and shift coordination (if required).
Schedule and manage meeting rooms and appointments for factory leadership.
Assist in document filing, photocopying, scanning, and basic data entry.
Maintain confidentiality and professionalism at all times.
Requirements:
Education: Minimum Graduate in any discipline.
Experience: 4-5 years of experience in a front desk, receptionist, or administrative role (preferably in an industrial/factory setting).
Skills:
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Strong verbal and written communication (English, Hindi, and local language preferred)
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Proficient in MS Office (Word, Excel, Outlook)
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Pleasant personality with good interpersonal skills
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Ability to handle pressure and multitask
Work Environment:
Based at the main reception/front office of a manufacturing facility.
Interaction with multiple departments including HR, Admin, Security, and Operations.
Working hours may vary depending on factory shift schedules.
Preferred Qualities:
Experience in handling factory gate registers and visitor management systems (VMS)
Familiarity with compliance protocols for visitor and contractor safety
Basic understanding of factory operations and workflows
Job Types: Full-time, Permanent
Pay: ?350,000.00 - ?400,000.00 per year
Benefits:
Health insurance
Provident Fund
Ability to commute/relocate:
Bidadi, Ramanagaram, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
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