Job Description

We are looking for a professional and organized

Front Desk Executive

with experience in

travel coordination

to manage front desk operations and support employee travel arrangements. The ideal candidate will be the first point of contact for visitors and employees, while also ensuring smooth and efficient travel planning for staff.

Key Responsibilities:

Front Desk Duties:

Greet visitors and employees with a warm and professional demeanor.

Answer and direct phone calls, take messages, and manage correspondence.

Manage reception area, ensuring cleanliness and organization at all times.

Handle incoming and outgoing mail and courier services.

Maintain records of visitors, manage access passes and follow security protocols.

Coordinate meeting rooms, appointments, and calendars as needed.

Travel Coordination:

Arrange domestic and international travel including flights, hotels, visas, transportation, and itineraries.

Ensure cost-effective travel planning within company policy and budget.

Coordinate with travel agencies and vendors for bookings and discounts.

Maintain accurate records of travel expenses and itineraries.

Provide timely travel support to employees and resolve issues during travel.

Assist in expense claim processing and documentation post-travel.

Requirements:

Proven experience in a front office or administrative role (minimum 2-3 years).

Prior experience in handling corporate travel arrangements.

Excellent communication and interpersonal skills.

Proficient in MS Office Suite and basic travel booking platforms/tools.

Strong organizational and multitasking abilities.

Professional appearance and demeanor.

Ability to handle confidential information with discretion.

Preferred Qualifications:

Bachelor's degree or diploma in Business Administration, Hospitality, or related field.

Familiarity with travel booking software or working with travel agencies.

Knowledge of visa processes and travel compliance requirements.

Female candidates are preferred.

Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?30,000.00 per month

Benefits:

Health insurance Provident Fund
Schedule:

Day shift
Application Question(s):

What tools or platforms have you used for booking flights, hotels, and transportation? How do you handle last-minute travel changes or emergencies? Can you describe your experience with managing visa applications or travel documentation?
Work Location: In person