Job Description

1.

Role Overview

The

Office Administrator

in an architecture firm ensures smooth day-to-day operations, coordinates between design teams, clients, and consultants, and supports both administrative and project-related tasks.

2.

Qualifications & SkillsEducation

Diploma or degree in

Business Administration

,

Office Management

, or

Architecture/Design support

(preferred). Training in bookkeeping or project coordination is a plus.

Key Skills

Excellent

organization and multitasking

skills Strong

communication (verbal & written)

Knowledge of

architecture terminology and workflows

Proficiency in

MS Office / Google Workspace

Familiarity with

project management and design tools

Understanding of

basic accounting and document control

Discretion with

confidential information

3.

Core ResponsibilitiesAdministrative Tasks

Manage

phone calls, emails, and correspondence

Maintain

office supplies, equipment, and inventory

Schedule

meetings, appointments, and travel

Prepare

letters, reports, and presentation documents

File and organize

project and contract documents

Project Support

Assist in preparing

tender submissions, RFQs, and proposals

Help manage

project documentation

(drawings, revisions, transmittals) Support architects with

specifications and coordination

Track

project deadlines, deliverables, and approvals

Financial / HR

Support

invoicing, expense tracking, and petty cash management

Liaise with

accountants

and handle timesheets Assist in

staff onboarding, leave records, and payroll coordination

Client and Consultant Coordination

Act as first point of contact for

clients, consultants, and vendors

Maintain updated

contact lists and project directories

Organize

client meetings and presentations

4.

Software RequirementsAdmin & Office Tools

Microsoft Office / Google Workspace

Outlook / Teams / Slack

for communication

QuickBooks / Xero / FreshBooks

for accounting

Adobe Acrobat / Bluebeam

for document control

Architecture-Specific Tools (Basic Familiarity Helpful)

AutoCAD / Revit / SketchUp

- for handling drawings

Newforma / Asana / Monday / Trello

- for project management

Dropbox / SharePoint / BIM 360

- for file management
5.

Office Setup & InfrastructureEssential Components

Reception area with visitor management Secure document and drawing storage (digital + physical) Workstations with dual monitors for large drawings Plotter/printer/scanner setup for large-format prints Meeting/conference room with video conferencing tools Shared digital file server or cloud storage Basic stationery and resource library (materials, samples, codes)
6.

Performance Metrics

Timely submission of reports, proposals, and invoices Smooth coordination between project teams and clients Organized filing system (digital & physical) Positive feedback from team and clients Cost-effective office operations
Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Paid sick time Paid time off
Work Location: In person