Job Description

We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Hyderabad. The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area. They should embody a pleasant personality, possess excellent communication skills, and demonstrate exceptional multitasking abilities.

Key Responsibilities :

Front office management

+ Greet visitors and clients in a professional and friendly manner, directing them to the appropriate person or department. + Answer and direct incoming calls to the relevant person.
+ Receive and sort incoming mail, and prepare outgoing mail for dispatch.
+ Perform general clerical duties, such as photocopying, scanning, and faxing.
+ Manage office supplies and maintain inventory levels.
+ Coordinate meetings and appointments, ensuring schedules are kept up-to-date and accurate.
+ Maintain a clean and tidy reception area, ensuring it is presentable and welcoming to visitors.
+ Assist with ad hoc administrative duties, as and when required.
+ Assist Security, Housekeeping, and managing support staff.

Vendor Management

+ Follow up on Monthly Bills, and Invoices receipts for payment processing. + Process the Invoices received towards the purchase.
+ Attach the supporting documents required and review them.

Travel & Accommodation

+ Assist with travel arrangements and accommodation bookings. + On request from the user, sourcing the Hotel as per the budget.
+ Interacting with Hotel representatives to obtain the quotation Confirmation on the booking.

Inventory

+ Checking stock of all items on a regular interval & update the register. + Raise indent for purchase of the required items on a monthly/need basis.
+ Tracking of requirements on stationery, HK materials, and other consumables.
+ Client / Guest Handling.

Finance Related

+ Petty Cash, FC, Invoices Opex & Projects.

Requirements

Proven experience in a similar role. Ability to multi-task and prioritize tasks effectively. Ability to handle All General & Facility Admin Related Activities. Attention to detail and problem-solving skills. Strong customer service orientation. Strong on reporting. Ability to work independently as well as part of a team. Attention to detail and accuracy.

Benefits

To know more, visit www.spacematrix.com