Job Description

Job Title: Front Office cum Admin

Location:

AEC Group of Companies, Alappuzha

Department:

Administration

Reporting To:

COO

Employment Type:

Full-Time

Job Summary:

We are looking for a proactive and organized

Front

Office cum Admin

to manage local administrative functions and support day-to-day office operations at our

Alappuzha branch

. This role is key in ensuring smooth coordination of facilities, logistics, and internal support activities. The ideal candidate should be hands-on, detail-oriented, and familiar with local vendors and service management.

Front Office Responsibilities:

Greet and attend to all visitors, students, and parents in a courteous and professional manner. Handle front desk operations including managing phone calls, emails, and walk-in enquiries. Maintain visitor records, enquiry logs, and appointment scheduling. Provide accurate information about courses, schedules, and services offered by the institution. Ensure the reception area is tidy, well-maintained, and reflects a professional environment. Coordinate with academic and operations teams for student-related queries

.

Ensure smooth functioning of office utilities (internet, printer, air conditioning, etc.).

Administrative Duties:

Maintain office records, documents, and filing systems (both physical and digital).

Manage office correspondence - emails, letters, couriers, and official communication.

Coordinate with vendors for office maintenance, repairs, and utility services.

Track inventory of office supplies and place orders as needed.

Handle petty cash entries, invoice collections, and basic expense documentation.

Monitor upkeep of office equipment and ensure timely servicing when required.

Prepare and maintain administrative reports, records, and data logs.

Monitor and maintain office supply stock.

Requirements:

Bachelor's degree in any discipline. 0-3 years of experience in an administrative or office assistant role. Proficient in MS Office (Word, Excel, Outlook). Good written and verbal communication skills in English and Malayalam. Strong organizational skills with attention to detail. Professional, courteous, and a team player.
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Work Location: In person