Job Description

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role is the heartbeat of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. As an Office Administrator, you will be the first point of contact for visitors and clients, manage administrative tasks with precision, and support various departments to achieve our collective goals. Your energetic approach and exceptional organizational skills will help foster a welcoming environment while maintaining seamless office functions. If you thrive in a fast-paced setting and excel at multitasking, this opportunity is perfect for you!

Duties

Greet visitors and clients at the front desk with professionalism and warmth, creating a positive first impression Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Handle incoming correspondence, emails, and inquiries promptly and efficiently Maintain organized filing systems--both physical and digital--ensuring easy retrieval of documents Perform data entry tasks with high accuracy using computer literacy skills in Microsoft Office and Google Workspace applications Assist with calendar management, scheduling meetings, appointments, and coordinating conference rooms Support bookkeeping activities including invoicing, expense tracking, and basic QuickBooks data entry Provide exceptional customer service by addressing inquiries and resolving issues promptly Proofread documents for accuracy and clarity before distribution or submission Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative operations Collaborate with team members to streamline processes and improve overall office efficiency Maintain confidentiality of sensitive information at all times

Skills

Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools (Docs, Sheets, Calendar) Familiarity with QuickBooks for bookkeeping and financial record-keeping Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are highly desirable to serve diverse client needs effectively Strong typing skills with high accuracy; attention to detail in proofreading documents Exceptional customer service skills to support clients, visitors, and team members alike Ability to handle multiple tasks efficiently while maintaining a positive attitude under pressure Experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is beneficial Knowledge of data entry procedures, filing systems, and document management best practices Effective time management skills to prioritize responsibilities and meet deadlines
Join us as an Office Administrator where your proactive approach will make a tangible difference! We value energetic professionals who are eager to contribute their skills in a supportive environment. This paid position offers an exciting opportunity to develop your career while supporting our vibrant team.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person