Job Description

Duties & responsibilitiesReception \xe2\x80\x93 Greetings/ Visitors, clients, employees, TPVs management / Couriers/ Phone calls/ Emails/ preplanning & actioning for running smooth operation. Answering incoming telephone calls, determining the purpose of callers, and forwarding calls to appropriate personnel or department. Taking and delivering messages or transferring calls to voicemail when appropriate personnel is unavailable. Scheduling video conference rooms. Support administrative and special project requirements, as assigned. Maintain the stationery items. Update helpdesk tickets on a daily basis. LHD- Stationery & access card management/ preplanning & reorders Wellness- Nurse, doctors attendance/ Laundry inventory/ medicine Inventory/ Wellness operations- employee\xe2\x80\x99s movements/ invoice confirmations Transport- MIS/ Daily occupancy monitoring/ Users attendance/Transport Issues tracker/ Monthly registrations & route wise trip sheet preparation/ monthly meeting with the vendor Security \xe2\x80\x93 Daily checks of activities/ attendance/ invoice/ preplanning & actioning for running smooth operation/ briefing HK - Daily checks of activities/ attendance/ invoice/ preplanning & actioning for running smooth operation/ briefing Pest Control- Checks on regular visits/ invoice/ preplanning Indoor plants Checks on regular visits/ invoice/ preplanning Reprography - Checks on regular basis/ invoice/ preplanning VMS - Checks on regular basis / preplanning BMS- Checks on regular basis / preplanning Material movement- Checks of reports on regular basis / preplanning Cafeteria CCD Operation - Checks on regular basis / preplanning Pantry Services \xe2\x80\x93 planning and actioning as per the requirements Events- planning and actioning as per the requirements PMO Support - planning and actioning as per the requirements PPA Support - planning and actioning as per the requirements HR Support - Upcoming New Joiners & Exit employees formalities Capacity Planning sheet - Seat arrangement & movement as per requirement Vendor coordination \xe2\x80\x93 monthly meetings/ invoicing/ planning and actioning as per the requirements Courier- actioning as per the requirements/ invoicing Water bottles- daily checks & invoicing Parking management- planning and actioning as per the requirements RFID Management-Checks of report (daily users) M&E Support- preparing the snags list/ daily attendance/ invoicing BGC document checks for all TPVPerformance objectivesTo achieve excellence in Frontdesk and Office Administration at (Client) with highest standards and ensure energy conservation practicesAssist Site Manager to ensure the quality and deliverables with in the stipulated time;Assist/Work day to day Facility and Admin services to the client;Achieve Key Performance Indicators and Service Level Agreements targets.Key skillsVery Good people skills and ability to interact with a wide range of client staff and demands;Knowledge of Frontdesk and Office and Office AdministrationStrong PC literacy and proven ability to manage daily activities using various systems;Demonstrated experience with continuous improvement initiatives highly desirable;Demonstrated experience with client reporting and preparation of reports requiredEmployee specificationGraduate in any forum3 \xe2\x80\x93 5 years\xe2\x80\x99 experience Front office and Office Administration managementProven ability to function effectively as part of a teamProven ability to initiate and follow through with improvement initiativesLocation:On-site \xe2\x80\x93Mumbai, MHIf this job description resonates with you, we encourage you to apply even if you don\xe2\x80\x99t meet all of the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle