Job Description

It will oversee the overall handling reception and administration, facility management, and operational support function. This includes managing office maintenance, AMC renewals, vendor coordination, inter-branch communication, and ensuring that all administrative activities are carried out efficiently and in compliance with firm policies.

1. Office & Facility Management

Oversee general office operations including housekeeping, maintenance, and cleanliness. Manage AMC renewals and repairs for office equipment such as printers, air conditioners, water purifiers. Coordinate pest control, electrical, and plumbing services as per schedule. Monitor office infrastructure and raise service requests for repairs or replacements when needed. Monitor the use of materials.
2. Inter-Branch Coordination

Act as a point of contact for other branch offices for any administrative issues. Coordinate transfer of documents, reports, and materials between branches. Ensure that administrative processes and policies are uniformly implemented across all locations.
3. Vendor & Contract Management

Maintain vendor database and ensure timely renewal of contracts and service agreements (AMCs, housekeeping, courier, pest control, pantry, etc.). Negotiate rates and ensure cost-effective procurement and services. Process vendor bills and follow up for payments with the accounts team.
4.Front Desk

Greet clients and visitors warmly, direct them to the appropriate staff or department Answering incoming calls, transfer them appropriately, and take accurate messages Manage appointments, maintain the visitor log, and coordinate meeting room bookings Handling incoming and outgoing correspondence (couriers, mail, emails, etc.) Maintain a clean and organized front office area Follow up with clients regarding document collection/submission if required Maintain confidentiality of sensitive information related to clients and firm matters Excellent verbal and written communication in English Proficient with MS Office (Word, Excel, Outlook) and basic office equipment Strong interpersonal and organizational skills Must be punctual, dependable, and discreet with sensitive information
Key Competencies

Strong organizational and follow-up skills. Proactive and reliable with attention to detail. Ability to handle multiple locations and coordinate effectively. Professional attitude with confidentiality and integrity.
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person