Job Description

Job Title:

Front Desk Assistant

The Front Desk Assistant serves as the welcoming face and first point of contact for students, parents, staff, and visitors. This role ensures the smooth functioning of daily front office operations and supports school administration through clerical and communication tasks.

Key Responsibilities

Front Desk & Visitor Management

Greet visitors warmly, verify identification, issue passes or visitor badges, and direct them appropriately. Manage sign-ins/sign-outs for students and guests. TriNet Applicant TrackingResumehead

Phone & Communications Handling

Answer, screen, and redirect incoming calls; take messages and manage the main mailbox, voicemail, and email inquiries from parents and the public. Template.net+5Resumehead+5Wikipedia+5Velvet Jobs

Administrative Support

Perform data entry, filing, photocopying, scanning, sorting and distributing mail/packages, and maintaining student records and school databases. Reddit+15Template.net+15Velvet Jobs+15

Scheduling & Coordination

Schedule appointments and meetings, reserve rooms, notify attendees, and arrange logistics (e.g. refreshments or materials) as needed. Template.netInterview Questions

Attendance & Student Coordination

Manage attendance records, communicate absences or early dismissals to parents or staff, and issue passes accordingly. Scholars School+4GoMediaJobs+4Best Job Interview+4

School Events & Logistics

Assist with organizing events, coordinating visitor access during special programs, and collaborating with multiple departments. Reddit+15Template.net+15GoMediaJobs+15

Record-Keeping & Reporting

Maintain accurate logs of visitors, calls, appointments, and school correspondence; assist in generating reports or maintaining databases. Resumehead+7Career Descriptions+7Template.net+7Cornell Career Services+1Expertia+1

Emergency Support & Liaison

Be familiar with emergency protocols, assist in coordinating response efforts alongside school nurse or administration if needed

Qualifications

Education & Experience

High school diploma required; associate or bachelor's degree preferred. 1-2 years of experience in reception, clerical, or educational office environment is highly desirable.

Technical & Software Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email, phone systems, and school/district database software. Experience with student information systems (e.g., PowerSchool, EdPlan) is a plus.

Communication & Interpersonal Skills

Exceptional verbal and written communication, courteous demeanor, and strong customer-service orientation toward parents, students, and staff.

Organizational Skills

Ability to multitask, prioritize duties, maintain attention to detail, and handle confidential information with discretion.

Personal Attributes

Professional attitude, friendly yet composed under pressure, good judgment, reliability, and teamwork orientation.

Working Conditions:

Regular interaction with students, parents, and staff in a fast?paced school office environment.
Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Language:

English (Preferred) Hindi (Preferred)
Work Location: In person