: Create a warm and inviting atmosphere by welcoming clients, guests, and employees with a friendly and professional demeanour. Ensure visitors sign in and out as necessary.
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Phone Management
: Answer, screen, and direct phone calls to the appropriate department or individual. Take messages when necessary and maintain a log of incoming and outgoing calls.
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Administrative Support
: Provide administrative support to various departments as needed, which may include data entry, document preparation, and assisting with special projects.
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Mail and Package Handling
: Sort and distribute incoming mail and packages. Prepare outgoing mail and packages, including courier and postal services.
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Appointment Scheduling
: Coordinate and schedule appointments and meetings for company executives, managers, and other staff as required.
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Maintain Clean and Organized Workspace
: Ensure the reception area and front office are clean, organized, and presentable at all times. This includes managing office supplies and ordering new supplies as needed.
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Visitor and Security Management
: Register visitors, issue badges, and monitor security by ensuring that only authorized personnel enter the premises. Respond to security and safety incidents as necessary.
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Customer Service
: Address inquiries and provide excellent customer service to visitors, clients, and employees. Direct individuals to the appropriate personnel to meet their needs.
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Documentation and Record Keeping
: Maintain and update visitor logs, appointment schedules, and other records as required.
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Timesheet Portal Support
: Provide timesheet portal support & assistance to all employees & partners as & when required. It also includes below responsibilities.
Send new client details to head office for client code creation on portal.
Creating new project codes in timesheet & maintain record.
Allocation of project codes to employees & Partners.
Provide assistance to Partners for timesheet update & submission of travel expenses on portal.
Extract various reports from timesheet as & when required.
? Master data of Engagement letters & other communications :
Prepare engagement letters as requested by team leaders & partners.
Prepare other communication letters such as consent letters, NOC Letters
Making entries on SharePoint & issue reference numbers to all engagement letters & other communication letters.
Maintain full data of draft/signed engagement letters & other communication letters on SharePoint.
Filing of hard copy engagement letters in office files
Follow up with team leaders/partners for signed engagement letters & upload it on SharePoint.
? Documents processing on Adobe Echo Sign
Upload internal documents on Adobe for online signatures from partners & employees.
Upload engagement letters on adobe for obtaining signatures from clients & partners.
Send reminders for pending document
Job Type: Full-time