Job Description

- Front Desk & Admin Executive

Experience- 2 years

Ctc- upto 4.2 lpa (depends on interview)

Working Days- 6 days

Reporting To: Chief HR

1. Position Overview:

The Front Desk & Admin Executive will be responsible for ensuring smooth functioning of day-to-day office operations, maintaining discipline and cleanliness across all floors, and efficiently managing front office, housekeeping, pantry, and security coordination. The role demands a proactive attitude, attention to detail, and the ability to maintain professional standards across the workplace.

2. Key Responsibilities:

A. Front Desk Operations:

Manage incoming calls, visitors, and correspondence in a professional manner. Maintain visitor entry register and ensure adherence to company security protocols. Handle courier (inward/outward), document dispatches, and ensure timely delivery. Maintain front office area cleanliness, stationery, and ensure a welcoming atmosphere for guests. Coordinate meeting room schedules, refreshments, and other arrangements.

B. Administrative & Facility Management:

Conduct daily floor-wise inspection (Ground to 7th floor) for cleanliness, lighting, housekeeping, pantry, and overall maintenance. Prepare and submit daily floor inspection reports highlighting issues and actions taken. Ensure pantry boys and security staff are performing duties as per schedule and discipline is maintained. Supervise and guide housekeeping team for proper cleaning of cabins, washrooms, corridors, and common areas. Coordinate with vendors for office supplies, maintenance, and repair work as required. Maintain stock of housekeeping materials, stationery, and pantry items; prepare monthly consumption reports. Check and ensure attendance in/out system is followed properly for all employees, including housekeeping, pantry & security staff. Assist HR & Admin team in managing visitor passes, ID cards, and access control. Monitor ACs, lighting, and electrical maintenance requirements floor-wise. Ensure pantry hygiene, proper serving standards, and timely tea/coffee/water supply across departments.

C. Coordination & Reporting:

Maintain records of AMC, vendor payments, and renewal dates. Coordinate with IT, HR, and Logistics departments for inter-departmental administrative support. Handle small office purchases and petty cash usage as per policy. Prepare and submit daily/weekly Admin Activity Report to HR & Admin Head. Ensure all administrative SOPs and safety measures are strictly followed.

3. Skills & Competencies:

Strong observation and reporting skills. Excellent coordination and communication ability. Leadership to handle support staff (pantry, housekeeping, and security). Good knowledge of MS Office (Excel, Word, Outlook). Organized, disciplined, and proactive work attitude. Polite yet firm behavior to maintain office decorum.
Thanks & Regards

Jyoti (Recruitment Executive)

9211711373

jyoti.shah@orbitouch-hr.com

Orbitouch Outsourcing Pvt Ltd

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

Health insurance Provident Fund
Application Question(s):

Do you have an experience in Front Desk ? Do you have an experience in Admin? do you have an experience in administrative management? What is your current ctc? what is your expected ctc? what is your notice period? are you comfortable for Mumbai location
Experience:

Front Desk & Admin Executive: 2 years (Required)
Location:

Mumbai, Maharashtra (Required)
Work Location: In person