Job Description

Job Location:

Pune Head Office

Experience:

2-6 Years

Key Responsibilities:

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1. Front Office Management

Manage the reception desk efficiently -- greet visitors, clients, and guests courteously. Handle incoming calls, emails, and correspondence professionally. Maintain visitor logs and ensure compliance with company security and access protocols.
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2. Administrative Support

Provide administrative assistance to various departments as required. Manage courier, inward/outward mail, and documentation. Support in preparing letters, reports, and basic office communication.
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3. Office Coordination

Coordinate housekeeping, pantry, and office maintenance activities. Maintain stock and inventory of office supplies and stationery. Ensure cleanliness and orderliness of the reception and common areas.

4. Vendor & Facility Management

Coordinate with vendors for office supplies, equipment repairs, and facility services. Assist in vendor follow-ups, quotation collection, and invoice verification. Ensure timely renewal of AMCs and service contracts Support facility management for office infrastructure upkeep
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5. Event & Meeting Coordination

Schedule and organize meetings, conferences, and appointments as required Manage meeting room bookings, setup, and refreshments. Assist in organizing company events, celebrations, and travel arrangements.
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6. Record Keeping & Reporting

Maintain records of visitor logs, and admin expenses. Prepare daily/weekly reports for admin activities and share with the Admin Manager.
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7. Compliance & Customer Service

Ensure all front-office operations align with company policies. Deliver prompt and professional responses to internal and external stakeholders. Uphold confidentiality and company image at all times.
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8. Monthly Bill Management

Handle all

monthly bills

-- electricity, telephone, internet, water, and maintenance. Verify, process, and forward bills for approval and timely payment. Maintain a monthly tracker for utility and service payments.

How to Apply:

Interested candidates are invited to share their updated profiles at hr@prasa-pl.com OR click on the "Apply Now" button.



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