Job Description

Role Overview

We are looking for a

highly organised, execution-focused Founder's Office team member

who can manage daily task flow, coordinate between founders, team members, and clients, and ensure nothing slips through the cracks. This role is about

structure, follow-ups, communication, and accountability

.

Note - We warmly welcome applications from fresh graduates and mothers looking to relaunch their careers after a break.

About DMS Designs

DMS Designs is a growing creative & marketing agency working with multiple brands across jewellery, lifestyle, finance, and emerging businesses. We work in a fast-paced, execution-heavy environment where clarity, coordination, and ownership matter more than titles. This role sits

directly in the Founder's Office

and plays a critical part in making sure work actually gets done on time and without chaos.

Work Mode

Hybrid role:

3 days Work From Office + 3 days Work From Home

Location:

Bengaluru, Karnataka

Reporting to:

Founders

Key Responsibilities

1. Task Management & Kanban Ownership

Assign daily tasks to team members using a

Kanban / task management tool

(Asana) Break down client requirements into

clear, actionable tasks

Set priorities, deadlines, and dependencies Track progress and follow up on pending or delayed work Ensure all tasks are documented and nothing stays only on WhatsApp or calls Share daily or weekly task updates internally Ensure alignment across designers, editors, social media managers, and other teams Reduce confusion, duplication, and missed deadlines
2. Client Task Intake & Coordination

Collect tasks and requests from clients via

WhatsApp, email, or calls

Organise, sort, and prioritise incoming work Clarify unclear requests before assigning them to the team Maintain client-wise task visibility and updates
3. Email & Communication Handling

Monitor and respond to

careers email

and

main office email

Draft professional replies, acknowledgements, and follow-ups Keep relevant team members and founders in loop on important communications Escalate only critical matters to founders
4. Backup Social Media Support (Occasional)

Handle basic social media posting or coordination when the Social Media Manager is on leave or unavailable Schedule posts, coordinate creatives and captions Ensure client posting does not get delayed
(This is a support responsibility, not a full-time social media role.)

Ideal Candidate Profile Must-Have

0-1 years of experience in agency operations, startup operations, or a founder's office role Strong understanding of task management and Kanban workflows Comfortable working with tools like

ClickUp / Notion / Asana

Clear written communication skills (email + WhatsApp) Highly organised, detail-oriented, and proactive Strong follow-up and ownership mindset

Nice-to-Have

Prior experience in a creative or marketing agency Exposure to handling multiple clients simultaneously Basic understanding of social media workflows
Job Types: Full-time, Fresher

Pay: ?15,000.00 - ?23,000.00 per month

Work Location: Hybrid remote in Kalyananagar, Karnataka