Job Description

Position Title:

Field Executive

Department:

Events & Distribution

Reporting To:

Event Coordinator / Project Manager

Location

:

Mumbai, kokan ( Rest of Mumbai ), Nashik, Pune, Kolhapur, Sanbhajinagar, Amravati, Nagpur

Travel Requirement:

Extensive (within and outside the assigned district, including overnight stays)

1. Objective

To execute and support on-ground events and distribution campaigns for MHKC, ensuring effective implementation, community engagement, and timely reporting, while upholding professional standards and organizational values.

2. Key Responsibilities

Execute on-ground events, awareness drives, and campaigns as per project schedules. Assist in pre-event setup, on-site registration, crowd management, branding, and post-event wrap-up. Ensure proper placement and visibility of branding and communication materials. Engage with local stakeholders, participants, and community leaders to ensure smooth coordination. Collect and share event data including attendance, media coverage, photos, videos, and participant feedback. Distribute project-related materials/information during events, adhering to defined protocols. Coordinate with vendors, volunteers, and local authorities as required for logistics and compliance. Submit event completion reports and expense statements within defined timelines.

3. Monthly Work Structure

Field Work:

Minimum 18 days per month dedicated to on-ground execution (pre-event preparation, event day, and follow-up). Travel may include inter-district/state travel with overnight stays as necessary.

Reporting & Desk Work:

7 days per month allocated for report writing, uploading media, admin follow-ups, and planning. 5 days per month allotted as personal/off days.

4. Expense Management & Reimbursements

Eligible Claims:

Travel (public transport or personal vehicle fuel, as per norms) Meals and lodging (if work requires overnight stay) Event-related purchases (with prior approval)

Submission Guidelines:

Maintain a daily expense log with original bills. Submit the monthly reimbursement form to Accounts by the 1st of every month.

5. Reporting & Documentation

Submit a

Daily Activity Log

during event fieldwork. Prepare and submit

Event Summary Reports

within 24 hours of each event, including: Event type, location, date, attendance Photos and videos Highlights, challenges, and feedback

6. Code of Conduct

Maintain respectful and professional conduct with all stakeholders. Represent MHKC's values, mission, and identity in a positive and neutral manner. Avoid any form of bias, favoritism, or conflict of interest. Timely and truthful reporting is mandatory. Any falsification will attract disciplinary action.

7. Communication & Coordination

Maintain regular updates via calls or WhatsApp with the central desk. Immediately report any delays, travel issues, or emergencies during fieldwork. Coordinate actively for future event planning and execution needs.

8. Leave & Absence Policy

All planned leaves must be approved in advance by the reporting authority. Emergency leave must be communicated at the earliest with proper justification. Uninformed absence from field days may negatively impact performance evaluations.

9. Exit Procedure

Minimum 15 days' written notice is required. Complete all pending documentation, report submission, and tasks. Return all company property and complete the handover process. Final settlement will be processed post-clearance from HR/Operations.

10. Performance Review Criteria

Number and quality of events supported/executed. Effectiveness in coordination and problem-solving. Timeliness and completeness of reports and expenses. Adherence to travel and documentation protocols. Professional behavior and communication with team and stakeholders.
Job Types: Full-time, Permanent, Fresher

Pay: ?20,000.00 per month

Benefits:

Cell phone reimbursement Food provided Provident Fund
Language:

Hindi (Preferred)
Work Location: Remote

Expected Start Date: 01/08/2025