Job Description

Calendar & Communication Management

: Handle MD's schedule, emails, calls, and meetings.

Follow-Up & Coordination

: Strong follow-up on delegated tasks across departments.

Documentation & Reporting

: Prepare reports, letters, and official communication.

Personal Assistance

: Manage personal tasks like bookings, errands, and reminders for the MD.

Research & Data Handling

: Conduct web research, manage Excel data, follow up using delegation sheets.

Email & Task Delegation

: Review MD's inbox and forward action items, track task commitments from the team.

A. Administrative & Executive Support

Manage the MD's

calendar, meetings, and appointments

. Take dictation and draft

official correspondence and emails

. Handle

follow-ups with team members and departments

. Maintain a

delegation sheet

with deadlines and follow-up reminders. Warehouse regularly surprise visit will be there, tally the material as per on paper and also check maintenance of warehouse also.

B. Communication & Coordination

Act as

MD's voice

in internal communication. Coordinate with team members to

ensure timely task completion

. Speak with clients on behalf of MD, especially for

follow-ups

. Answer calls forwarded from MD and provide appropriate responses.

C. Email & Digital Handling

Handle MD's official email ID. Create and maintain

Excel reports

(using formulas like VLOOKUP, HLOOKUP, Pivot Tables, etc.)

D. Delegation & Follow-up

Daily receive task reporting Delegate tasks to relevant team members and obtain

time/date commitments

. Use follow-up script to ensure accountability and escalate non-compliance to MD.

E. Personal Assistance

Assist in

personal errands

of MD such as: Booking tickets (car & travel, hotels) Managing personal appointments Other day-to-day personal coordination tasks Maintaining personal relations with all the customers met when MD's visit outside Ahmedabad Factory related all research and plan of execution to be done.
Job Type: Full-time

Pay: ?20,000.00 - ?35,000.00 per month

Experience:

ea to md: 2 years (Required)
Language:

English (Preferred)
Location:

Ahmedabad, Gujarat (Required)
Work Location: In person