Job Description

Factory Admin & Operations Coordinator (Google Sheets-Driven)

Location: Bhiwandi Factory

Industry: Printing & Packaging Manufacturing

Employment Type: Full-time

Job Summary

We are looking for a highly responsible and detail-oriented Factory Admin who will act as the single source of truth for factory data. This role is critical for maintaining accurate day-to-day production records, managing dispatch entries, generating Proforma Invoices, and coordinating across all departments. The candidate must be excellent with Google Sheets, proactive on WhatsApp, and confident in handling client coordination calls.

Key Responsibilities

1. Data & System Management

Maintain 100% accurate daily data on Google Sheets for:

Production status (job-wise, stage-wise)

Raw material usage

Dispatch and delivery details

Update all systems daily without fail

Ensure data consistency across sales, production, dispatch, and accounts sheets

Highlight mismatches, delays, or missing data proactively

2. Production Tracking

Update production progress for each job:

Job received

Sampling

Printing

Pasting / Box making

QC

Ready for dispatch

Coordinate with production supervisors for real-time updates

3. Dispatch & Invoicing

Make entry of all dispatches (date, quantity, vehicle, LR details)

Generate Proforma Invoices accurately and on time

Share dispatch and PI details with accounts and clients

4. Client Coordination & Communication

Be active and responsive on WhatsApp

Handle incoming client calls related to:

Order status

Dispatch timelines

Documentation assistance

Escalate issues to management when required

Maintain professional and polite communication at all times

5. Internal Coordination

Coordinate daily with:

Sales team

Production team

Dispatch team

Accounts team

Ensure everyone is working from updated and correct data

Follow up until closure -- no open loops

Required Skills & Qualifications

Strong working knowledge of Google Sheets (filters, formulas, data validation preferred)

Experience in factory administration / operations / production coordination

High level of accuracy and attention to detail

Comfortable handling client calls

Strong follow-up and ownership mindset

Good communication skills (Hindi / English; Marathi preferred)

Experience in printing, packaging, or manufacturing is a plus

Key Traits We Are Looking For

Extremely organized and disciplined

Takes full ownership of data

Proactive problem solver

Can handle pressure and multiple follow-ups

Treats factory data like financial data -- no errors

Salary Range

?18,000 - ?30,000 per month

(Based on experience and accuracy level)

Growth Opportunity

Can grow into Operations Controller / MIS Head

Performance-linked increments based on system accuracy and reliability

Can Apply on richa.saaro09@gmail.com, 93265 78356

Job Type: Permanent

Pay: ?15,000.00 - ?25,000.00 per month

Benefits:

Provident Fund
Work Location: In person