Job Description

Job Title:

Facility Executive - Corporate Office

Department:

Administration / Facilities Management

Reports To:

Admin Manager

Location:

T.Nagar Chennai

Employment Type:

Full-time / On-site

Position Overview

The

Facility Executive (Corporate Office)

ensures the smooth and efficient operation of the organization's office facilities. The role involves managing day-to-day facility operations, coordinating maintenance and office services, ensuring a safe and comfortable workplace for employees, and supporting the administration in vendor management and compliance activities.

Key Responsibilities1. Office Facility Operations

Oversee the daily operations of the office, ensuring a clean, safe, and efficient work environment. Supervise housekeeping, security, front office, and pantry operations. Monitor HVAC, electrical, plumbing, and lighting systems to ensure proper functioning. Coordinate with IT and admin teams for workspace setups and moves. Maintain inventory of office assets, furniture, and consumables.

2. Vendor and Service Provider Management

Manage relationships with external vendors such as housekeeping, security, pest control, maintenance, and cafeteria service providers. Negotiate and renew contracts, monitor vendor performance, and ensure service quality. Review and process vendor bills in line with budgets and agreements.

3. Maintenance and Safety

Schedule preventive and corrective maintenance for office infrastructure and equipment. Conduct regular facility inspections to identify repair or improvement needs. Ensure fire safety systems, access control, and emergency equipment are functional and compliant with regulations. Support business continuity and emergency response plans.

4. Administrative Support

Assist in seating plans, space optimization, and coordination of office relocations or expansions. Support procurement of office supplies, stationery, and maintenance materials. Handle employee facility-related requests and provide quick resolutions.

5. Budgeting and Reporting

Support facility budgeting and cost tracking. Prepare reports on maintenance activities, asset usage, vendor performance, and expenses. Recommend cost-saving initiatives and process improvements.

Qualifications

Education:

Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field.

Experience:

2-5 years of experience in facilities management or office administration within a corporate setup. Experience coordinating with multiple vendors and managing day-to-day facility operations.

Skills:

Strong organizational and coordination abilities. Excellent communication and interpersonal skills. Basic knowledge of building systems and safety standards. Proficiency in MS Office and facility management tools (e.g., CAFM software).

Key Competencies

Proactive and service-oriented approach. Strong problem-solving and multitasking skills. High attention to detail and sense of accountability. Ability to work independently and collaboratively across departments.

Key Performance Indicators (KPIs)

Employee satisfaction with facility services. Preventive maintenance completion rate. Vendor performance scores. Compliance with health and safety standards. Cost control and adherence to facility budgets.
Job Type: Full-time

Pay: ₹22,000.00 - ₹28,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person