Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Executive

Work Dynamics

What this job involves:

Executing flawless technical activities

As the go-to person in all things technical, you\xe2\x80\x99ll keep the Company up to speed on operating and utilities costs. Together with the building manager, you will monitor the invoices for technical services rendered. Aside from these, you\xe2\x80\x99ll keep an eye out on the maintenance practices of our contractors to ensure that their scope of work is aligned with manufacturer recommendations and our own preventive maintenance standards.

You\xe2\x80\x99ll also oversee the repair and maintenance of cooling and heating systems, plumbing and water supply, electricity and lighting fixtures, and other equipment and supplies. Moreover, you\xe2\x80\x99ll be in charge of performing routine inspection, inventory and documentation of these systems.

ROLE AND RESPONSIBILITIES

OVERALL ROLE

To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.

POSITION GOALS

• To provide administrative support to FM for site teams
• To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
• To achieve financial and other targets given by Facility Manger.
• Achievement of the service level agreements.

ROLES AND RESPONSIBILITIES

• Site Operations Management

• Monitoring of Housekeeping related activities
• Arrangement of all consumables and supplies for Client / VIP visits
• Interfacing with the pest control for carrying out the pest control activities at the facility.
• Monitoring the mail room activities
• Preparing the Daily/Weekly and Monthly reports
• Collecting all documents from the vendor for compliance audit
• Interacting with the Housekeeping vendor.
• Taking facility rounds and find out snags and logging complaint with the Help Desk.
• Follow up and close the complaint logged.
• Effectively manage Facility team to ensure an on time deliverable system.
• Routinely Inspect all services to ensure performance measures are being maintained
• Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
• Ownership of the Day to day administration, including reports generation of the stocks tracker.
• Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
• Inspect the turn out and attendance of the staff and sign the shift register
• Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
• Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
• Communicate to the FM all incidents issues and pending problems
• Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions

• Vendor Management

• Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA
• Carrying out Vendor Background Checks.
• Processing of vendor Invoices

• Others

• Maintaining external employee data.
• Preparing floor register for Health and Safety Issues
• Compile and update site account details.
• Coordinate and organize events requested
• Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report
• 24/7 emergency call support and site attendance is required

• Participate in emergency evacuation procedures including crisis management and business continuity

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience

• Tertiary qualifications in property, building or facilities management preferable
• Excellent people skills and ability to interact with a wide range of client staff and demands
• Demonstrated experience with tendering and service improvement initiatives required.
• Knowledge of occupational safety requirements
• Strong PC literacy and proven ability to manage daily activities using various systems.

Key Performance Measures

• Reports on time
• Accurate billing and invoicing
• Zero stock out of situation
• Maintain high standards of housekeeping of facility

KEY STAKEHOLDERS

Assistant Managers

Vendor staff

REPORTING TO

Assistant Managers

Sound like you? To apply you need to have:

Mastery in the field

Working for a global real estate leader like JLL, you must demonstrate technical expertise that will help you go head-to-head with some of the industry\xe2\x80\x99s most brilliant minds.

Having said so, the ideal candidate must be a

Having an experience of more than 5 years in Facility Management \xe2\x80\x93 Soft Service and Engineering graduate with minimum of 2 years experience or Diploma graduate with 4 plus years of experience in the relevant field.

Tertiary qualifications in property, building or facilities management required and

Contract Administration experience required.

Excellent people skills andability to interact with a wide range of client staff and demands

,Demonstrated experience with tendering and service improvement initiatives required.

Knowledge of Occupational Safety requirements with effective listening, communicates through actions and examples. Have strong written and oral communication skills.

We\xe2\x80\x99ll also expect you to work as a part of a diverse team in both leadership and individual contributor expertise.

What we can do for you:

At JLL, we make sure that you become thebest version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefitspackage.

Apply today!

Location:

\xe2\x80\x93Surat, GJ

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

We\xe2\x80\x99re JLL\xe2\x80\x94a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That\xe2\x80\x99s why we\xe2\x80\x99re committed to our purpose to shape the future of real estate for a better world. We\xe2\x80\x99re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we\xe2\x80\x99re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we\xe2\x80\x99re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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For more information about how JLL processes your personal data, please view our .

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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