Job Description

Job Title Facility Executive - MIS
Summary

• [Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
• Monthly Vendor Invoicing.
• PR creation - As per request
• AMC renewal & tracking
• PO Follow up - Daily
• GRN Making
• Monthly Advance PO Report.
• Payment advice shared with Vendors - as per payment release
• Consumable order - Monthly
• General Facilities work
• NDC
• Audit document
• Compliance document
• Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
• Analyse/ recommend solution on the complaint analysis.
• Maintains compliance with departmental security, audit procedures, and Client management policy.
• Manage the office services needed to support department operations.
• Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
• Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
• Data gathering and reporting on all facility operations.
• Periodically check / amend checklist, operation steps, spares parts consumption analysis.
• Work in co ordination with Client on day-to-day activities.
• Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
• Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
• Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
• Arrange for monthly bills to be submitted to the Client.
• Coordinating for payments of the site contractors and sub vendors.
• Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
• Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
• Training of onsite Employees
• Counselling of employees
• Supervising the development and maintenance of websites and ensuring the protection of users' data.
• Analyzing existing operations, protocols, and processes, and making plans for improvement.
• Conducting research, attending workshops, and networking with other professionals in the industry.
• Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
• Performs other duties as requested by your direct manager
• Occasional requirement to work extended hours during peak times or to assist with major functions/events
• Development of operational standards / playbooks / operating manuals for all aspects of the business
• Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
• Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
• Work safely and avoid placing yourself or anyone else's health and safety at risk by your acts or omissions
• Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
• Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
• Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
• Comply with Cushman & Wakefield policy

INCO: "Cushman & Wakefield"

Skills Required