Job Description

Role Overview:

We are seeking a Facility and Admin Officer with strong operational and administrative capabilities to oversee our daily functions across administration, maintenance, procurement, HR support, and facility management. The ideal candidate should possess hands-on experience in managing end-to-end office operations while proactively supporting our technical, HR, and finance teams.

Key Responsibilities:

Administrative & Office Management:

Oversee daily office administration, including housekeeping, maintenance, and facility support Local procurement of supplies; manage quotations, supplier /Vendor communication, and maintain purchase order records and documentation Maintain and monitor inventory, office assets, and administrative records including bills, vouchers, etc Manage cash purchase registers and ensure timely documentation of expenses
Operations & Technical Coordination:

Coordinate with IT for basic support needs and ensure smooth functioning of systems
Logistics Coordination:

Manage logistics processes, coordinate shipments of products and materials; track logistics and resolve delays Handle company-level registrations and compliance formalities where required
HR & Internal Support:

Coordinate travel arrangements for employees and visitors
Finance & Bookkeeping Assistance:

Track account payables and coordinate payment follow-ups with vendors Maintain accurate purchase records, conduct quote comparisons, and support vendor evaluation
Vendor & Supplier Management:

Identify, evaluate, and manage suppliers and service providers Keep supplier data updated and maintain effective vendor relationships Engage confidently with vendors and build strong professional rapport to support smooth operations
Other Responsibilities:

Track and ensure timely payments of monthly utilities and service providers Support special projects or tasks as assigned by management
Requirements:

Minimum 2-3 years of experience in administration, operations, or coordination preferably in a healthcare sector Solid understanding in administration, procurement, inventory control, and vendor management Good communication skills, with the ability to interact confidently with vendors, internal teams Strong attention to detail, organisational skills, and discretion in handling sensitive data
Job Type: Full-time

Pay: ₹25,000.00 - ₹32,000.00 per month

Benefits:

Food provided Health insurance Provident Fund
Ability to commute/relocate:

Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

How many years of facility administration experience do you have? Have you sourced, managed, and negotiated with vendors? Do you have contacts with various vendors, such as cafeteria, housekeeping, and security vendors? Are you willing to join immediately?
Language:

Tamil (Required) English (Required)
License/Certification:

Driving Licence (Required)
Location:

Kochi, Kerala (Required)
Willingness to travel:

100% (Required)
Work Location: In person