Job Description

The Facilities Coordinator will be responsible for ensuring smooth day-to-day operations of all facility-related services including housekeeping, cafeteria, security, attendance systems, and administrative support. The ideal candidate should be a graduate with excellent communication skills in English, and have prior experience managing multiple facility functions efficiently.

Responsibilities:

Housekeeping Management:

+ Supervise housekeeping staff and vendors to ensure cleanliness and hygiene across all office areas.
+ Monitor cleaning schedules, supplies, and performance.
+ Conduct regular inspections to maintain standards.

Cafeteria & Pantry Management:

+ Oversee cafeteria operations and ensure food quality, hygiene, and vendor compliance.
+ Coordinate meal plans, feedback collection, and inventory of pantry items.

Security Management:

+ Coordinate with the security agency to ensure safety and security protocols are followed.
+ Handle incident reporting and emergency preparedness drills.

Attendance & Access Systems:

+ Monitor attendance system functionality and resolve related issues.
+ Ensure data accuracy and coordinate with the Resource and HR Team for attendance reports.
+ Maintain employee ID and access card management.

Administrative Support:

+ Support office administration, stationery, courier, and logistics requirements.
+ Maintain vendor relationships and ensure service-level agreements are met.
+ Assist in budgeting and cost control for facility operations.

Compliance & Reporting:

+ Maintain facility-related documentation and compliance records.
+ Prepare periodic reports like DMR, MMR and others related to housekeeping, cafeteria, and security performance.



Skills required:

Good verbal and written communication. Prior work experience as a Facilities Coordinator or similar role for 4+ years. Prior experience of facilities management operations and familiarity with office equipment and security systems. Prior hands-on experience with facilities management software as well as understanding of safety regulations in offices would be a plus. Well-organized and confident with the ability to think quickly during emergencies. BSc/BA in facility management, engineering, business administration or relevant field
Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favorable treatment on any basis when applying for a career with us.