day-to-day movement, records, and control of fabrics and trims
. This role is critical to ensure accurate stock, smooth handovers to production, timely re-ordering, and clean documentation.
The role requires someone organised, detail-oriented, and comfortable working with physical stock as well as Excel/records.
Key ResponsibilitiesFabric & Trims Management
? Manage
inward and outward movement
of all fabrics and trims
? Check received fabric/trims against PO, challans, and invoices
? Maintain proper tagging, storage, and identification of fabrics and trims
? Issue fabrics and trims to sampling and production teams as per requirements
? Track fabric usage and balance stock regularly
Inventory Control & Records
? Maintain accurate
fabric and trims stock registers
(Excel / Google Sheets)
? Update daily inward, outward, and balance quantities
? Identify low stock levels and
inform the Senior Merchant in advance
? Ensure no fabric or trims move without proper entry and approval
? Support stock audits when required
Purchase Orders & Coordination
? Prepare
Purchase Orders (POs)
for fabrics and trims as instructed
? Coordinate with vendors for delivery timelines
? Share GRN (Goods Received Note) details with accounts and merchandising teams
? Support reconciliation of fabric usage vs orders
Fabric Inspection - Physical Checks on Receipt
? Physically check all fabric and trims received, roll by roll or lot-wise, at the time of receipt? Verify fabric against PO and challan for quality, quantity, width, and shade? Check for visible defects such as holes, stains, shade variation, marks, oil spots, or printing/weaving issues? Ensure inspection is done immediately on receipt to avoid delays or incorrect usage? Clearly mark fabric as approved or rejected after inspection? Inform the merchant promptly in case of rejection, shortages, or quality issues? Ensure only approved fabric is issued for sampling or production
Systems & Process Improvement
? Help
streamline and systemise fabric and trims movement
? Support basic automation of stock records (Excel-based systems)
? Ensure standard formats are followed for entries and reporting
? Suggest improvements to reduce wastage, errors, and delays
Reporting
? Prepare
weekly fabric & trims stock reports
? Share usage, balance stock, and pending requirements
Flag discrepancies, shortages, or issues clearly and early
Requirements
? 2-4 years of experience in a fabric store / trims store / garment factory store
? Basic understanding of fabrics, trims, and garment production flow
? Experience handling inward-outward registers and stock records
? Comfortable working with
Excel / Google Sheets
? Strong attention to detail and record-keeping
Clear communication and follow-up skills
KPIs
? Accurate and updated stock records
? Zero unauthorised fabric movement
? Timely alerts on low stock
? Clean weekly reports
? Smooth coordination with PD, production, and accounts
What We Expect
? Discipline in maintaining records
? Ownership of the fabric and trims store
? Willingness to improve systems and processes
? Reliability and consistency in daily operations
Skills
? Inventory management
? Excel / Google Sheets
? Purchase Order preparation
? Fabric & trims handling
? Basic reporting
Job Types: Full-time, Permanent
Pay: Up to ?30,000.00 per month
Work Location: In person
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